# RenewalTracker

> RenewalTracker is cloud-based renewal tracking software that helps organizations track licenses, permits, certifications, contracts, subscriptions, insurance policies, payments and virtually any other business item with a renewal or expiration date in one dashboard, with automated email reminders. Founded 2007, headquartered in Overland Park, KS. Most teams are live in under 60 minutes; plans start at $49/month with a free 14-day trial.

Key facts:
- Category: renewal tracking / license and contract expiration management software (web-based SaaS)
- Pricing: Basic $49/mo or $499/yr (5 Groups, 3 full users, 3 view-only users, 1 GB); Basic Plus $69/mo or $699/yr (10 Groups, 5 full users, 5 view-only users, 3 GB). Unlimited items on every plan. Larger tiers by quote.
- Security: 256-bit TLS encryption, AES-256 encryption at rest, MFA, SSO, Cisco Duo, role-based access, US hosting
- RenewalTracker tracks contracts; it doesn't create them. Contract lifecycle management (CLM) suites manage how contracts get created, including drafting, redlining, approvals and e-signature, and they generally cost much more. RenewalTracker starts once a contract is signed: it keeps the contract with its key terms and details in custom fields, tracks the expiration date, and automatically emails the people involved in advance, so your team never misses a renewal or payment.
- Not a GRC suite, and not IT asset discovery software

- 200+ organizations have used RenewalTracker
- 200,000+ renewals tracked for licenses, permits, contracts, subscriptions and more
- 150,000+ automated reminder and summary emails sent every year
- 95% of customers renew with us year after year

## Product
- [Features](https://www.renewaltracker.com/features): reminders, dashboards, bulk edits, custom forms, Excel import/export, MFA, SSO
- [Pricing](https://www.renewaltracker.com/pricing): plans, Groups, add-ons
- [Benefits](https://www.renewaltracker.com/benefits): outcomes and comparison with spreadsheets and CLM software
- [FAQ](https://www.renewaltracker.com/frequently-asked-questions): security, trial, pricing, support, requirements
- [Security](https://www.renewaltracker.com/security): hosting, encryption, MFA, SSO, access control
- [Missed-renewal cost calculator](https://www.renewaltracker.com/renewal-cost-calculator): estimate the cost of manual tracking
- [Reminder lead time calculator](https://www.renewaltracker.com/reminder-lead-time-calculator): how far ahead to send the first renewal reminder
- [Free downloads](https://www.renewaltracker.com/free-downloads): a printable renewal tracking checklist and an Excel renewal inventory template
- [Monthly email](https://www.renewaltracker.com/newsletter): sign up for Renewal tracking tips, one email a month
- [Renewal readiness assessment](https://www.renewaltracker.com/renewal-readiness-assessment): ten questions that score how well an organization tracks renewals
- [RenewalTracker vs spreadsheets](https://www.renewaltracker.com/compare/renewaltracker-vs-spreadsheets)
- [Renewal tracking vs CLM software](https://www.renewaltracker.com/compare/renewal-tracking-vs-clm-software)
- [How to choose renewal tracking software](https://www.renewaltracker.com/compare/how-to-choose-renewal-tracking-software): buyer's guide

## Solutions (by what you track)
- [Everything you can track](https://www.renewaltracker.com/solutions): licenses, permits, contracts, certifications, insurance, subscriptions, inspections and any other item with a renewal or expiration date
- [License tracking software](https://www.renewaltracker.com/license-tracking-software): business, professional and state licenses in one dashboard, with reminders before each expires
- [Permit tracking software](https://www.renewaltracker.com/permit-tracking-software): operating permits, inspections and registrations by site, vehicle and equipment, with reminders before each is due
- [Contract renewal tracking software](https://www.renewaltracker.com/contract-renewal-tracking-software): signed vendor, customer and service contracts with notice dates and key terms, with reminders before each deadline
- [Certification tracking software](https://www.renewaltracker.com/certification-tracking-software): employee certifications, credentials and training expirations, with reminders to the employee and manager

## Industries
- [IT Services](https://www.renewaltracker.com/it-services): Track software licenses, SaaS subscriptions, staff certifications (AWS, CompTIA, Microsoft) and vendor contracts in one dashboard. Built for IT teams and MSPs.
- [Financial Services](https://www.renewaltracker.com/financial-services): Track state licenses, NMLS registrations, E&O insurance and CE deadlines for banks, credit unions, insurance agencies and advisory firms. Stay audit-ready.
- [Professional & Business Services](https://www.renewaltracker.com/professional-business-services): Track professional licenses, CLE/CPE requirements, engagement letters and vendor contracts for law firms, CPA practices, consultancies and agencies.
- [Construction](https://www.renewaltracker.com/construction): Track contractor licenses, job-site permits, safety certifications, equipment inspections and vehicle registrations in one dashboard, with automated reminders.
- [Dental](https://www.renewaltracker.com/dental): Track provider licenses, DEA registrations, malpractice insurance, office permits and equipment agreements across every practice location. Built for DSOs.
- [Automotive](https://www.renewaltracker.com/automotive): Track dealer licenses, technician certifications, garage insurance, surety bonds and service contracts for dealerships, repair shops and fleets.
- [Education](https://www.renewaltracker.com/education): Track teacher certifications, accreditations, vendor contracts, software subscriptions and facility permits for schools, districts and universities.
- [Government](https://www.renewaltracker.com/government): Track contracts, staff certifications, permits, grants and insurance across departments for cities, counties, special districts and public agencies.
- [Healthcare](https://www.renewaltracker.com/healthcare): Track clinician licenses, certifications, facility permits, accreditations and equipment contracts for hospitals, clinics and healthcare groups.
- [Hospitality](https://www.renewaltracker.com/hospitality): Track liquor licenses, health permits, staff certifications, franchise agreements and vendor contracts for hotels, restaurants and hospitality groups.
- [Manufacturing](https://www.renewaltracker.com/manufacturing): Track safety certifications, environmental permits, equipment contracts, quality certificates and supplier agreements across every manufacturing plant.
- [Retail](https://www.renewaltracker.com/retail): Track business licenses, sales tax permits, store leases, supplier contracts and insurance across every retail location in one dashboard.
- [Real Estate](https://www.renewaltracker.com/real-estate): Track agent licenses, continuing education, leases, insurance and vendor contracts for brokerages, property managers and real estate firms.
- [Transportation & Logistics](https://www.renewaltracker.com/transportation-logistics): Track operating authority, vehicle registrations, driver licenses and medical cards, cargo insurance and customer contracts for fleets and carriers.
- [Energy & Utilities](https://www.renewaltracker.com/energy-utilities): Track operator certifications, environmental permits, equipment inspections, easements and vendor contracts for water, power and energy organizations.
- [Environmental & Waste Services](https://www.renewaltracker.com/environmental-waste-services): Track hauling and facility permits, vehicle registrations, driver credentials, insurance and municipal contracts for waste and environmental companies.
- [Senior Living](https://www.renewaltracker.com/senior-living): Track facility licenses, staff certifications, inspections, food service permits and vendor contracts for senior living and long-term care communities.
- [Nonprofits](https://www.renewaltracker.com/nonprofits): Track charitable registrations, annual filings, grant reporting deadlines, insurance, staff and volunteer credentials, and vendor agreements in one place.
- [Security Services](https://www.renewaltracker.com/security-services): Track company licenses, guard licenses, firearm permits, training certificates, insurance and client contracts for security service companies.
- [Pharmacy & Life Sciences](https://www.renewaltracker.com/pharmacy-life-sciences): Track pharmacy permits, registrations, pharmacist and technician licenses, lab certifications, equipment calibrations and supplier agreements.
- [Staffing Agencies](https://www.renewaltracker.com/staffing-agencies): Track agency licenses, worker licenses and certifications, background checks, insurance and client contracts for staffing and recruiting agencies.
- [Franchise Operators](https://www.renewaltracker.com/franchise-operators): Track franchise agreements, location licenses and permits, leases, insurance and vendor contracts across every unit you operate or support.
- [Agriculture & Food Production](https://www.renewaltracker.com/agriculture-food-production): Track facility permits, applicator licenses, food safety certifications, equipment registrations and supplier contracts for farms and food producers.
- [Aviation](https://www.renewaltracker.com/aviation): Track operating certificates, pilot and mechanic certifications, medical certificates, aircraft registrations, insurance and hangar leases.
- [Telecommunications](https://www.renewaltracker.com/telecommunications): Track tower and site leases, licenses, right-of-way and franchise permits, equipment and support contracts, and insurance across your network.
- [Childcare](https://www.renewaltracker.com/childcare): Track center licenses, staff background checks and training, inspections, food service permits, insurance and vendor agreements for childcare programs.
- [All industries](https://www.renewaltracker.com/industries-served)

## Customer results
- [Coast Dental & Orthodontics](https://www.renewaltracker.com/results/coast-dental-orthodontics): Coast Dental streamlined multi-state licensing compliance and eliminated late penalties by using RenewalTracker to centralize renewals, automate notifications, and enhance cross-team collaboration.
- [National Compliance Servicing Company](https://www.renewaltracker.com/results/national-compliance-servicing-company): National Compliance Servicing Company improved efficiency and reduced compliance risk by implementing RenewalTracker, a cloud-based solution that automated and standardized license renewal tracking, replacing manual Excel processes with centralized workflows and proactive notifications.
- [Ed Bell Construction](https://www.renewaltracker.com/results/edbell): Ed Bell Construction Company improved fleet compliance and efficiency by adopting RenewalTracker to automate inspection and registration tracking, replacing manual spreadsheets with proactive alerts that reduced processing time and minimized the risk of missed or overdue renewals.
- [SnowCap Technologies](https://www.renewaltracker.com/results/snowcap): SnowCap Technologies improved renewal forecasting and customer service by implementing RenewalTracker to replace manual spreadsheet tracking with a cloud-based, automated system that provides proactive alerts, reduces errors, and ensures no customer agreements are missed.
- [Financial Services Provider](https://www.renewaltracker.com/results/financial): This financial services company improved licensing compliance and eliminated late renewals by implementing RenewalTracker, replacing manual spreadsheet tracking with automated alerts, centralized workflows, and advanced reporting.
- [Business Management](https://www.renewaltracker.com/results/business): This client modernized its insurance renewal process by replacing manual tools with the RenewalTracker platform, enabling proactive policy management, improved visibility, and ensuring renewals never lapse.

## Guides
- [Free Renewal Tracking Spreadsheet Template](https://www.renewaltracker.com/guides/renewal-tracking-spreadsheet-template): A free Excel template for tracking renewals: every column you need, days-left and status formulas, and examples. Plus how to use it and when to outgrow it.
- [How a Charter School Centralized Its Renewals](https://www.renewaltracker.com/guides/how-a-charter-school-centralized-its-renewals): A real example: how a public charter school moved building permits, licenses and recurring payments from scattered tools into one tracking system.
- [How to Track Vendor Contract Auto-Renewals](https://www.renewaltracker.com/guides/track-vendor-contract-auto-renewals): Avoid unwanted auto-renewals: record each contract's notice deadline, not just its end date, and remind the owner in time to review, renegotiate or cancel.
- [Preparing for a License and Certification Audit](https://www.renewaltracker.com/guides/prepare-for-a-compliance-audit): How to be audit-ready for licenses, permits and certifications: a complete list, current proof for every item, renewal history and same-day answers.
- [Renewal Tracking Checklist (Free Download)](https://www.renewaltracker.com/guides/renewal-tracking-checklist): A practical checklist for tracking renewals: build the list, assign owners, set reminders, renew, review. Read it here or download the printable PDF.
- [Tracking Employee Certification Expirations](https://www.renewaltracker.com/guides/track-employee-certification-expiration-dates): Keep every employee certification current: one list by person and certification, reminders to the employee and manager, and proof saved with each record.
- [How Far Ahead to Set Renewal Reminders](https://www.renewaltracker.com/guides/how-far-ahead-to-set-renewal-reminders): Work back from the deadline: add up every step a renewal needs, then remind early enough to finish them all, with follow-ups as the date gets closer.
- [How to Track Contractor Licenses Across States](https://www.renewaltracker.com/guides/track-contractor-licenses-across-states): A step-by-step way to keep contractor licenses in several states current: one list, an owner and lead time for each, and reminders that work.

## Company
- [About](https://www.renewaltracker.com/about)
- [Contact](https://www.renewaltracker.com/contact): info@renewaltracker.com, +1-913-735-0560
- [Book a demo](https://www.renewaltracker.com/demo-sign-up)
- [Start a free trial](https://my.renewaltracker.com/trial/)