Effortless License & Contract Management—Stay Organized, Stay Compliant.
Why RenewalTracker
Stop juggling spreadsheets, calendars, and email reminders. RenewalTracker centralizes every contract, license, permit, and subscription — and keeps your team ahead of every deadline.
​
What makes us different
-
A single place for every renewal your business depends on
-
Purpose‑built for renewals
— not a bloated CLM system -
Up and running in minutes
— no training, no implementation -
Unlimited items
— track everything without paying more -
Automated reminders
— email + dashboard alerts -
Designed for SMBs & mid‑market teams
— simple, affordable, reliable
Jeremy M.
Records and Licensing Manager
Coast Dental Services, LLC
"RenewalTracker makes it simple to manage all the unique licensing criteria that our offices are subject to. Over the seven years we have used the service, we have not had any late penalties."
Brad M.
VP, Technology and Services
SnowCap Technologies, LLC
"We have a more accurate customer renewal revenue forecast which helps our sales team. They know exactly when renewals are coming up and can alert their customers. We are no longer missing renewals which is a a big win and gives us a competitive advantage."
Phillippe F.
Business Services Specialist
Ed Bell Construction Company
"With RenewalTracker, we're doing the same task more efficiently with better results in about a quarter of the time it took us before."
Licensing Director*
$2B+ Financial Services Company
* Customer name and company withheld by request
"Any company that has to manage multiple licensing items, invoices, or contracts can benefit from RenewalTracker. It’s easy to use, lets you see exactly what’s coming and allows you to get ahead."
Barbara W.
Insurance Manager
NKSFB, LLC
"Before, our process for managing renewals was very rudimentary. We now have many more options to view the information allowing us to look ahead and be proactive instead of reactive."
What Our Clients Say
Renewal Tracking Automation for Any Industry or Department
Information Technology Service Providers
Automate customer payment reminder processes and manage client-specific hardware, software, and services agreements and contracts.
Education &
Government Entities
Track and manage software and hardware agreements, maintenance contracts, business or staff certifications, membership fees or professional designations.
Professional Service
Firms
On behalf of your clients, manage the tracking and payment for licensing, certifying, permitting, insurance renewals, corporate reporting and many more.
Construction, Manufacturing
& Engineering Companies
Track and manage equipment, corporate licenses, permits, liens, bonds, registrations and certifications for your employees or subcontractors.
Retail, Food & Beverage Operations
Track and manage occupation, merchant, and liquor licenses and permits, tax obligations, insurance policies, contracts and agreements.
Healthcare & Dental Organizations
Track and manage provider and professional certifications, licenses, software renewals, and medical equipment maintenance agreements.
Information Technology Department
Track and manage software perpetual- and subscription-based licensing, hardware maintenance, networking equipment, SSL Certificates and domain registration.
Sales Operation
Department
Track and manage recurring customer agreements, invoicing, internal and external reminder notifications and forecasted revenue.
Finance, Tax & Compliance
Departments
Manage and track revenue and payment obligations, tax filings to all jurisdictions, business licensing, permits, and required compliancy.
RenewalTracker can help with any recurring item you manage
The Hidden Cost of Missed Renewals
Every missed renewal is lost revenue. Every forgotten contract is a missed opportunity. Every overlooked license renewal means service interruptions or added expenses.
Powerful Features That Drive Results
RenewalTracker is designed with practical, user-friendly functionality. A simple, intuitive experience makes it an ideal solution for organizations needing an easy, non-disruptive way to manage the hassle of recurring renewal items. Create and import items, enter due dates, set automatic reminder notifications, and never forget or miss anydeadlines.
Single View Dashboard​
The comprehensive dashboard provides users with a complete, organized view of items coming due with key dates and all the details needed to manage your renewal process. Create a free RenewalTracker trial account and see for yourself.
Automatic Notifications
Automatic email summary and item reminder notifications on user-defined schedules notifying internal and external contacts when items are coming due.
User Restricted Access
Secured, user-specific log in access with role-based privileges restricts authorized user access to only their specific item information in their assigned area.
Ultimate Scalability
Organize and manage an unlimited quantity of items with customized group structure, item types, and time horizons, all tailored to your
individual needs.
Secured Environment
SSL encryption, expiring passwords, IP address authentication, Multi-Factor Authentication (MFA) and Single Sign On (SSO) for user authorization.
Import & Export from Microsoft® Excel
Import and export item data to and from RenewalTracker and Microsoft® Excel to streamline data input and output management.
Customizable & Extendable
Extend RenewalTracker with customizable fields, labels, statuses, and additional key dates to manage your required workflow.
Centralized Electronic
File Attachments
Attach and centrally store electronic files in various formats with instant viewing access for authorized users.
Flexible for Any Business
Manage any business or personal recurring items for you, your business and any of your customers, vendors, agencies, and partners.
Email Notification Templates
Create custom, multiple email templates sharing key item information, attachments, and renewal instructions targeted to specific internal and external audiences.
Streamlined Processes
Easily track, manage, be notified well in advance, renew, and automatically create the next period’s item along with email reminders ensuring key deadlines are not missed.
Create Custom Forms
Create custom forms such as a check request and other correspondence used during the renewal management process.
Self Administration
Self administer and configure key features, manage users and their access privileges, and personalize with your company logo.
We are always looking to enhance RenewalTracker with key features that help you more easily manage your renewal items. If you don't see a feature you need, please reach out. We always prioritize based on our customers' needs.
Transform Your Business Results
Staying on top of hundreds or even thousands of renewal items isn't just time-consuming. Disorganized spreadsheets, makeshift yellow sticky reminder notes, or waiting for notices to be sent to you can lead to costly penalties, missed opportunities, and even threaten your revenue stream and disrupt business operations.
​
There is a better way.
​
RenewalTracker is a secure, easily customizable online renewal software solution that lets you and your team organize, centrally manage, and set automatic notifications for any recurring renewal item you must track. Designed to minimize effort, RenewalTracker requires no additional software or hardware to purchase, install, or maintain. And our subscription-based pricing means you only pay for what you need and expand as necessary.
Representative Benefits
Information Technology
Technology demands of any organization rely on the Information Technology department for software perpetual- and subscription-based licensing, hardware maintenance and networking equipment agreement management activities with many vendors and business partners. Ensuring items such as SSL certificates and domain name registrations don’t expire and essential software platforms are operating are essential activities ensuring continuous business and technology operations.
Sales Operations
Organizations that sell products and services undoubtably have sales management and revenue tracking software solutions and business processes in place. However, getting timely reporting and tracking of sales activities and forecasted revenue by account managers may be difficult and time consuming. Having visibility and automatically reminding the sales team to reach out to their customers or notifying the customers directly of pending invoices accelerates the recurring revenue collection process.
Finance, Tax & Compliance
Whether it is the payment of software licensing, professional services fees, or general corporate items by the Accounts Payable team, the tracking and reporting of customer revenue within Accounts Receivable, or the tax, business compliance, and reporting requirements at the city, state, and federal level by the Tax and Compliance teams, such processes must be performed as they are the financial lifeblood of any organization.
Human Resources
Employee certifications and licensing, professional affiliations and accreditation, training requirements, and even software subscriptions to key systems are items any Human Resource team likely manage. Making sure such items are in compliance is essential in managing the most important assets of any company, the people, are productive and contributing to key business operations.
Basic Tier
49
$
Every month
-
Organize unlimited items across 5 Groups*
-
3 Full User accounts
-
3 View Only User accounts
-
1 GB Attachment storage ​
Save 15% with $499 annual subscription!
Every Plan Includes:
-
Multi-Factor Authentication (One Time Passcode via email)
-
Unlimited Automatic Email-Based Notifications
-
Unlimited Data importing and Exporting
-
Set up assistance and ongoing support included
Basic Plus Tier
69
$
Every month
-
Organize unlimited items across 10 Groups*
-
5 Full User accounts
-
5 View Only User accounts
-
3 GB Attachment storage
Save 15% with $699 annual subscription!
Optional Features:
-
Single Sign On Authentication
-
Enhanced Multi-Factor Authentication from Cisco Duo
-
BYO (bring your own) Cisco Duo Account for Multi-Factor Authentication
Select from one of the above or find a larger subscription tier that aligns with your needs.
Easily add more Groups*, Users, and Attachment Storage as needed.
Pricing Plans
© RenewalTracker, LLC - All rights reserved.
