Comparison
RenewalTracker vs. spreadsheets
Most teams start tracking renewals in Excel or Google Sheets. It works — until the person who maintains it is on vacation, a location is added, or a deadline slips past unnoticed.
The short answer
A spreadsheet records renewal and expiration dates; RenewalTracker acts on them. As a simple alternative to spreadsheets, RenewalTracker sends automatic reminders to each item's owner before the deadline, keeps a status and email history for auditors, and scales to unlimited items across locations and clients — for a fraction of the cost of one missed renewal.
| Spreadsheet | RenewalTracker | |
|---|---|---|
| Reminders before deadlines | None — someone has to remember to look | Automatic emails to owners and backups, on your schedule |
| Who owns each renewal | A column that drifts out of date | Assigned owner and contacts per item |
| Proof for auditors | Version history, if you are lucky | Status history, email logs and attached documents |
| Multiple locations or clients | One more tab, one more file | Unlimited items organized into Groups |
| Access control | Anyone with the file can change anything | Role-based, view-only and notification-only users, MFA, SSO |
| When the spreadsheet owner leaves | Knowledge leaves with them | Everything stays in one shared system |
| Cost | Free — until a renewal is missed | From $49/month |
Move your spreadsheet data over on day one
Copy your data into our Excel import template, upload it, assign owners, set reminder windows, and you're done. Most teams are live in under 60 minutes.
Estimate what your spreadsheet costs →| Item | Group | Due | Status |
|---|---|---|---|
| Business License — Store 123 | East Region | Overdue 2 days | Open |
| Microsoft 365 E3 (48 seats) | IT | Due in 6 days | Remitted |
| Contractor License — TX | Field Ops | Due in 12 days | Open |
| Health Permit — Store 210 | West Region | Due in 24 days | Open |
| E&O Policy — Professional Liability | Finance | Due in 41 days | On hold |
Questions
Can I import my existing renewal spreadsheet?
Yes. Copy your data into our Excel import template, which is aligned to your configuration, then upload it. You can import items, contacts and reminders, so most teams move their list over on day one.
Is RenewalTracker worth it for a small number of renewals?
If a single missed renewal would cost more than a few months of a $49/month plan — a late penalty, a lapsed license or an unwanted auto-renewal — automated reminders usually pay for themselves. Try the cost calculator with your numbers.
Can I still export to Excel?
Yes. You can export everything to Excel at any time.
Not ready for a trial?
Start with something free. No sales call, no credit card.
Free download
Templates and checklists
Excel trackers for renewals, contracts and certifications, plus printable checklists.
Get them free →Free self-check
How ready are your renewals?
Ten quick questions, a score out of 100 and where to start closing the gaps.
Take the assessment →Free calculator
What does manual tracking cost you?
Estimate the time and risk of tracking renewals in spreadsheets and calendars.
Run the numbers →Or get renewal tracking tips once a month by email.
Retire the renewal spreadsheet
Copy it into our import template, try it free and see the difference in a day.