Certification tracking software
Track every certification and credential before it expires
RenewalTracker is certification tracking software: it keeps every employee certification, credential and required training in one dashboard, with each person’s expiration dates, and automatically reminds the employee and their manager before anything lapses.
- No credit card required
- Live in under 60 minutes
- Plans from $49/month
| Item | Group | Due | Status |
|---|---|---|---|
| Business License — Store 123 | East Region | Overdue 2 days | Open |
| Microsoft 365 E3 (48 seats) | IT | Due in 6 days | Remitted |
| Contractor License — TX | Field Ops | Due in 12 days | Open |
| Health Permit — Store 210 | West Region | Due in 24 days | Open |
| E&O Policy — Professional Liability | Finance | Due in 41 days | On hold |
RenewalTracker · Item Notification
3 renewals need your attention
- Business License — Store 123Overdue
- Microsoft 365 E36 days
- Contractor License — TX12 days
Trusted for 19+ years by teams managing renewals across organizations in every industry
What you can track
- Professional certifications
- Clinical and provider credentials
- Safety certifications
- Technical and IT certifications
- Driver and operator credentials
- Security guard licenses
- CPR and first aid
- Continuing education deadlines
You can also manage virtually any other business item with a renewal or expiration date.
Why it slips
Certifications belong to people, so the dates multiply with every hire. Each credential has its own expiration and renewal steps, and the employee, their manager and HR all need to know. People join, move and leave, and a spreadsheet rarely keeps up.
How RenewalTracker handles it
Each person’s credentials
Track certifications for each employee, organized into Groups by person, location, department or client.
Remind the employee and manager
Automatic email reminders go to the employee, their manager or anyone else you choose.
Notification-only users
Employees can receive reminders without access to anything else in RenewalTracker.
Proof with the record
Attach each certificate to its item, and add custom fields such as certificate numbers or issuing bodies.
Ready for an audit
Search and report on who holds what and when it expires, and keep email logs showing reminders were sent.
Changes in bulk
Bulk edits and imports from Excel make it quick to add new hires or update a whole team.
Customer results
“RenewalTracker makes it simple to manage all the unique licensing criteria that our offices are subject to.”
4,000+ items100+ locations
Read the case study →“They make it easy to manage licenses and contracts to always stay ahead.”
3,100+ items50 states
Read the case study →“RenewalTracker simplifies tracking all our client filings across every location.”
6,000+ items50 states
Read the case study →Trusted by teams across a wide range of industries. See the industries we serve.
By industry
Healthcare
Healthcare organizations manage clinician licenses, board certifications, accreditation renewals and maintenance agreements for critical equipment.
Learn more →Staffing Agencies
Staffing agencies track agency licenses, worker credentials, insurance and client contracts across states and clients.
Learn more →Security Services
Security companies track company and guard licenses, firearm permits, training certificates, insurance and client contracts across states.
Learn more →Senior Living
Senior living and long-term care operators track facility licenses, staff certifications, inspections, food service permits and vendor contracts.
Learn more →Aviation
Aviation operators track operating certificates, pilot and mechanic certifications, aircraft registrations, insurance and hangar leases.
Learn more →IT Services
IT teams and MSPs track software licenses, SaaS subscriptions, staff certifications and vendor contracts in one dashboard.
Learn more →Guides
Tracking Employee Certification Expirations
Keep every employee certification current: one list by person and certification, reminders to the employee and manager, and proof saved with each record.
Read the guide →How Far Ahead to Set Renewal Reminders
Work back from the deadline: add up every step a renewal needs, then remind early enough to finish them all, with follow-ups as the date gets closer.
Read the guide →FAQ
What is certification tracking software?
Certification tracking software keeps every employee certification and credential in one place, with each person’s expiration dates and documents, and reminds the employee and their manager automatically before anything lapses. RenewalTracker tracks certifications alongside licenses, permits and contracts.
Can employees get reminders without a full account?
Yes. Notification-only users receive reminders without access to anything else, and view-only users can see items without changing them.
Can we track certifications by location or client?
Yes. Organize certifications into Groups by location, department, client or employee, and give each manager access to the Groups they work with.
Does RenewalTracker verify credentials or deliver training?
No. RenewalTracker tracks expiration dates and makes sure the right people act in time. It doesn’t verify credentials with issuing bodies or deliver training courses.
Can we import our existing spreadsheet?
Yes. You can import items, contacts and reminders in bulk from Microsoft Excel, using templates that match your setup. Setup assistance is included if you want help moving your data over.
Not ready for a trial?
Start with something free. No sales call, no credit card.
Free download
Templates and checklists
Excel trackers for renewals, contracts and certifications, plus printable checklists.
Get them free →Free self-check
How ready are your renewals?
Ten quick questions, a score out of 100 and where to start closing the gaps.
Take the assessment →Free calculator
What does manual tracking cost you?
Estimate the time and risk of tracking renewals in spreadsheets and calendars.
Run the numbers →Or get renewal tracking tips once a month by email.
Keep every credential current, for every person.
Plans from $49/month. Free 14-day trial.