Renewal tracking for aviation
Keep every certificate, aircraft and lease current
RenewalTracker helps aviation operators track operating certificates, pilot and mechanic certifications, aircraft registrations, insurance and hangar leases, with automatic email reminders before each deadline. You can also manage virtually any other business item with a renewal or expiration date.
- No credit card required
- Live in under 60 minutes
- Built for lean compliance teams
| Item | Group | Due | Status |
|---|---|---|---|
| Business License — Store 123 | East Region | Overdue 2 days | Open |
| Microsoft 365 E3 (48 seats) | IT | Due in 6 days | Remitted |
| Contractor License — TX | Field Ops | Due in 12 days | Open |
| Health Permit — Store 210 | West Region | Due in 24 days | Open |
| E&O Policy — Professional Liability | Finance | Due in 41 days | On hold |
RenewalTracker · Item Notification
3 renewals need your attention
- Business License — Store 123Overdue
- Microsoft 365 E36 days
- Contractor License — TX12 days
Trusted for 19+ years by teams managing renewals across organizations in every industry
The problem
Aviation runs on certificates held by the company, every aircraft and every person.
- A pilot's medical certificate or required training came due without warning
- Aircraft registrations are tracked in a spreadsheet one person maintains
- Hangar and ground leases renewed on terms nobody reviewed
- Aviation insurance came close to lapsing between renewals
- Vendor and fuel agreements are scattered across email
A lapsed certificate can ground a pilot, mechanic or aircraft. Operators need to see every date early enough to schedule training, checks and renewals.
The solution
One system for crews, aircraft and agreements. RenewalTracker keeps every date in one place and reminds the right people in time.
Track crew certifications
Pilot and mechanic certificates, medical certificates and recurrent training, tracked per person.
Keep aircraft records current
Registrations and other aircraft documents, organized by aircraft.
Stay ahead of leases
Hangar, ground and office leases, with renewal and notice dates.
Manage insurance and vendors
Aviation insurance, fuel and service agreements in one view.
How it works
Add your certificates, aircraft and agreements
Import what you already track from a spreadsheet, or add items by hand. There is no IT project.
Set your reminder windows
Choose who's notified and how far in advance, down to the individual item.
Stay ahead, automatically
Get alerted well before anything lapses, expires or auto-renews, and see every open item in one dashboard.
Why aviation teams choose RenewalTracker
- Fast to deploy — live in under 60 minutes, with no IT project
- Affordable — plans from $49/month with unlimited items
- Secure by design — TLS encryption, MFA, SSO and role-based access
- Organized your way — group items by base, aircraft or department
- Responsive support — setup assistance and ongoing support on every plan
Built for
- Charter and air taxi operators
- Flight schools
- Aircraft maintenance organizations
- Fixed-base operators
- Corporate flight departments
- Airports and aviation authorities
Track nearly every renewal type
- Licenses
- Permits
- Certifications
- Subscriptions
- Agreements
- Contracts
- Payments
- Invoices
- Memberships
- Insurance policies
- Commitments
- Inspections
- Anything else with a renewal or expiration date
By what you track: License tracking · Permit tracking · Contract renewal tracking · Certification tracking · Everything you can track
Results
“With RenewalTracker, we're doing the same task more efficiently with better results in about a quarter of the time it took before.”
3,100+ items500+ vehicles
Read the case study →“RenewalTracker makes it simple to manage all the unique licensing criteria that our offices are subject to.”
4,000+ items100+ locations
Read the case study →“They make it easy to manage licenses and contracts to always stay ahead.”
3,100+ items50 states
Read the case study →Trusted by teams across a wide range of industries. See the industries we serve.
Everything you need
Intelligent notifications
Automatic email reminders to the right people, on your schedule.
Streamlined processes
Statuses, workflows and bulk actions for every renewal process.
Role-based access
Secure, user-specific permissions and view-only users.
Unlimited scale
Track an unlimited number of items, organized your way.
Customizable
Custom fields, labels, statuses and key dates.
Flexible for any business
Any recurring item, in any department or industry.
Centralized command
One place for every renewal and its documents.
Secure environment
TLS encryption, MFA, SSO, IP checks and secure access.
Custom forms
Build forms such as check requests, pre-filled from the item.
FAQ
Is RenewalTracker an aircraft maintenance tracking system?
No. It doesn't track flight hours or maintenance intervals. RenewalTracker tracks calendar-based renewal and expiration dates alongside your maintenance software.
Can we track certifications for every pilot and mechanic?
Yes. Track each person's certificates and training with their own dates, documents and reminders.
Can we organize renewals by aircraft or base?
Yes. Use Groups to organize items by aircraft, base or department.
Can we attach certificates and leases?
Yes. Attach the document to the item it belongs to.
Not ready for a trial?
Start with something free. No sales call, no credit card.
Free download
Templates and checklists
Excel trackers for renewals, contracts and certifications, plus printable checklists.
Get them free →Free self-check
How ready are your renewals?
Ten quick questions, a score out of 100 and where to start closing the gaps.
Take the assessment →Free calculator
What does manual tracking cost you?
Estimate the time and risk of tracking renewals in spreadsheets and calendars.
Run the numbers →Or get renewal tracking tips once a month by email.
Keep every crew member and aircraft ready to fly.
Plans from $49/month. Free 14-day trial.