Renewal tracking for education
Stay ahead of every certification, accreditation and contract
RenewalTracker helps schools, districts and universities track staff certifications, program accreditations, vendor contracts and facility permits in one dashboard, with automatic email reminders to the people responsible. You can also manage virtually any other business item with a renewal or expiration date.
- No credit card required
- Live in under 60 minutes
- Built for lean compliance teams
| Item | Group | Due | Status |
|---|---|---|---|
| Business License — Store 123 | East Region | Overdue 2 days | Open |
| Microsoft 365 E3 (48 seats) | IT | Due in 6 days | Remitted |
| Contractor License — TX | Field Ops | Due in 12 days | Open |
| Health Permit — Store 210 | West Region | Due in 24 days | Open |
| E&O Policy — Professional Liability | Finance | Due in 41 days | On hold |
RenewalTracker · Item Notification
3 renewals need your attention
- Business License — Store 123Overdue
- Microsoft 365 E36 days
- Contractor License — TX12 days
Trusted for 19+ years by teams managing renewals across organizations in every industry
The problem
School deadlines are spread across departments, buildings and budget cycles.
- A staff certification expired and nobody noticed until a records review
- An accreditation report deadline lives on one person's calendar
- Software subscriptions renewed automatically before anyone reviewed their use
- Facility inspections and permits are tracked separately at every building
- A key employee retired and took years of renewal knowledge with them
Education teams are stretched thin. When renewal dates live in separate spreadsheets and inboxes, a missed deadline can quickly become a staffing, budget or compliance problem.
The solution
One place for every deadline across every campus. RenewalTracker brings credentials, accreditations, contracts and permits together, and reminds each owner in time to act.
Track staff credentials
Teacher certifications, administrator licenses, coaching credentials and required training, tracked per person.
Stay ready for accreditation
Track program and institutional accreditation dates, reporting deadlines and the documents behind them.
Control contracts and subscriptions
See vendor contracts, software subscriptions and service agreements before they renew.
Keep facilities compliant
Fire inspections, elevator certificates, kitchen permits and insurance tracked by building.
How it works
Add your certifications, contracts and permits
Import what you already track from a spreadsheet, or add items by hand. There is no IT project.
Set your reminder windows
Choose who's notified and how far in advance, down to the individual item.
Stay ahead, automatically
Get alerted well before anything lapses, expires or auto-renews, and see every open item in one dashboard.
Why education teams choose RenewalTracker
- Fast to deploy — live in under 60 minutes, with no IT project
- Affordable — plans from $49/month with unlimited items
- Secure by design — TLS encryption, MFA, SSO and role-based access
- Organized your way — group items by campus, building or department
- Responsive support — setup assistance and ongoing support on every plan
Built for
- K-12 public school districts
- Charter and private schools
- Colleges and universities
- HR and credentialing offices
- Facilities teams
- Business and procurement offices
Track nearly every renewal type
- Licenses
- Permits
- Certifications
- Subscriptions
- Agreements
- Contracts
- Payments
- Invoices
- Memberships
- Insurance policies
- Commitments
- Inspections
- Anything else with a renewal or expiration date
By what you track: License tracking · Permit tracking · Contract renewal tracking · Certification tracking · Everything you can track
Results
“The system provides greater flexibility in how we sort information and allows us to look ahead, enabling a more proactive approach.”
25,000+ items600+ clients
Read the case study →“We’re not missing renewals anymore. This is a big win and gives us a competitive advantage.”
2,700+ items140+ customers
Read the case study →“RenewalTracker makes it simple to manage all the unique licensing criteria that our offices are subject to.”
4,000+ items100+ locations
Read the case study →Trusted by teams across a wide range of industries. See the industries we serve.
Everything you need
Intelligent notifications
Automatic email reminders to the right people, on your schedule.
Streamlined processes
Statuses, workflows and bulk actions for every renewal process.
Role-based access
Secure, user-specific permissions and view-only users.
Unlimited scale
Track an unlimited number of items, organized your way.
Customizable
Custom fields, labels, statuses and key dates.
Flexible for any business
Any recurring item, in any department or industry.
Centralized command
One place for every renewal and its documents.
Secure environment
TLS encryption, MFA, SSO, IP checks and secure access.
Custom forms
Build forms such as check requests, pre-filled from the item.
FAQ
Is RenewalTracker a student information system?
No. It isn't built to hold student records. RenewalTracker tracks renewal and expiration dates for staff, programs, vendors and facilities.
Can each department manage its own renewals?
Yes. Role-based access lets departments work with their own items, while administrators can see the whole organization.
Can we track certifications for every employee?
Yes. Track each person's credentials with their own dates, documents and reminders.
Can we include people outside the department in reminders?
Yes. You choose who is notified for each item, including view-only and notification-only users.
Not ready for a trial?
Start with something free. No sales call, no credit card.
Free download
Templates and checklists
Excel trackers for renewals, contracts and certifications, plus printable checklists.
Get them free →Free self-check
How ready are your renewals?
Ten quick questions, a score out of 100 and where to start closing the gaps.
Take the assessment →Free calculator
What does manual tracking cost you?
Estimate the time and risk of tracking renewals in spreadsheets and calendars.
Run the numbers →Or get renewal tracking tips once a month by email.
Keep your campus compliant, without another spreadsheet.
Plans from $49/month. Free 14-day trial.