Renewal tracking for healthcare
Keep licenses, accreditations and contracts from slipping
RenewalTracker helps hospitals, clinics and healthcare groups track clinician licenses, certifications, facility permits and equipment agreements in one dashboard, with automatic email reminders before each deadline. You can also manage virtually any other business item with a renewal or expiration date.
- No credit card required
- Live in under 60 minutes
- Built for lean compliance teams
| Item | Group | Due | Status |
|---|---|---|---|
| Business License — Store 123 | East Region | Overdue 2 days | Open |
| Microsoft 365 E3 (48 seats) | IT | Due in 6 days | Remitted |
| Contractor License — TX | Field Ops | Due in 12 days | Open |
| Health Permit — Store 210 | West Region | Due in 24 days | Open |
| E&O Policy — Professional Liability | Finance | Due in 41 days | On hold |
RenewalTracker · Item Notification
3 renewals need your attention
- Business License — Store 123Overdue
- Microsoft 365 E36 days
- Contractor License — TX12 days
Trusted for 19+ years by teams managing renewals across organizations in every industry
The problem
Healthcare compliance depends on hundreds of dates across people and facilities.
- A clinician's license or certification came close to expiring without an alert
- Facility permits and accreditation dates sit in different departments
- Maintenance agreements for critical equipment lapsed unnoticed
- A survey or audit started a scramble to find current documents
- Spreadsheets stopped working as locations and staff grew
A lapsed credential or permit can disrupt scheduling and create compliance risk. Compliance and operations teams need to see what is coming, well before it is due.
The solution
One view across providers, facilities and vendors. RenewalTracker tracks the business side of healthcare compliance and sends the right people reminders in time to act.
Track clinician licenses and certifications
State licenses, board certifications, DEA registrations and required training, tracked per person.
Keep facility permits current
Facility licenses, pharmacy permits, radiology registrations and accreditation dates, organized by location.
Manage equipment and service contracts
Maintenance agreements for critical equipment, tracked before they lapse or renew.
Find documents quickly
Attach each license, certificate or contract to its item, so it is ready when someone asks.
How it works
Add your licenses, permits and agreements
Import what you already track from a spreadsheet, or add items by hand. There is no IT project.
Set your reminder windows
Choose who's notified and how far in advance, down to the individual item.
Stay ahead, automatically
Get alerted well before anything lapses, expires or auto-renews, and see every open item in one dashboard.
Why healthcare teams choose RenewalTracker
- Fast to deploy — live in under 60 minutes, with no IT project
- Affordable — plans from $49/month with unlimited items
- Secure by design — TLS encryption, MFA, SSO and role-based access
- Organized your way — group items by facility, region or department
- Responsive support — setup assistance and ongoing support on every plan
Built for
- Hospitals and health systems
- Physician groups and clinics
- Long-term care and senior living
- Home health providers
- Compliance and credentialing teams
- Facilities and biomedical teams
Track nearly every renewal type
- Licenses
- Permits
- Certifications
- Subscriptions
- Agreements
- Contracts
- Payments
- Invoices
- Memberships
- Insurance policies
- Commitments
- Inspections
- Anything else with a renewal or expiration date
By what you track: License tracking · Permit tracking · Contract renewal tracking · Certification tracking · Everything you can track
Results
“RenewalTracker makes it simple to manage all the unique licensing criteria that our offices are subject to.”
4,000+ items100+ locations
Read the case study →“With RenewalTracker, we're doing the same task more efficiently with better results in about a quarter of the time it took before.”
3,100+ items500+ vehicles
Read the case study →“The system provides greater flexibility in how we sort information and allows us to look ahead, enabling a more proactive approach.”
25,000+ items600+ clients
Read the case study →Trusted by teams across a wide range of industries. See the industries we serve.
Everything you need
Intelligent notifications
Automatic email reminders to the right people, on your schedule.
Streamlined processes
Statuses, workflows and bulk actions for every renewal process.
Role-based access
Secure, user-specific permissions and view-only users.
Unlimited scale
Track an unlimited number of items, organized your way.
Customizable
Custom fields, labels, statuses and key dates.
Flexible for any business
Any recurring item, in any department or industry.
Centralized command
One place for every renewal and its documents.
Secure environment
TLS encryption, MFA, SSO, IP checks and secure access.
Custom forms
Build forms such as check requests, pre-filled from the item.
FAQ
Does RenewalTracker store patient health information (PHI)?
No. RenewalTracker is built to track licenses, permits, contracts and other renewals, not patient records. It isn't designed to store protected health information, and we don't sign Business Associate Agreements. Customers should not store PHI in RenewalTracker; doing so is at their own risk. Healthcare organizations use RenewalTracker to manage provider licenses, facility permits, vendor contracts and other renewals without any patient data.
Is RenewalTracker a credentialing or payer-enrollment system?
No. RenewalTracker tracks renewal and expiration dates and makes sure the right people act in time. It does not verify credentials or handle payer enrollment.
Can we track provider and facility licenses together?
Yes. Track credentials for each professional and licenses for each facility in one system, organized by location, region or state.
How many locations can we manage?
As many as you need. Every plan includes unlimited items, organized into Groups such as locations or regions.
Not ready for a trial?
Start with something free. No sales call, no credit card.
Free download
Templates and checklists
Excel trackers for renewals, contracts and certifications, plus printable checklists.
Get them free →Free self-check
How ready are your renewals?
Ten quick questions, a score out of 100 and where to start closing the gaps.
Take the assessment →Free calculator
What does manual tracking cost you?
Estimate the time and risk of tracking renewals in spreadsheets and calendars.
Run the numbers →Or get renewal tracking tips once a month by email.
Keep every provider and facility ready for what comes next.
Plans from $49/month. Free 14-day trial.