Renewal tracking for franchise operators
Every location, license and agreement in one place
RenewalTracker helps franchise owners and franchisors track franchise agreements, location licenses and permits, leases, insurance and vendor contracts across every unit, with automatic email reminders before each deadline. You can also manage virtually any other business item with a renewal or expiration date.
- No credit card required
- Live in under 60 minutes
- Built for lean compliance teams
| Item | Group | Due | Status |
|---|---|---|---|
| Business License — Store 123 | East Region | Overdue 2 days | Open |
| Microsoft 365 E3 (48 seats) | IT | Due in 6 days | Remitted |
| Contractor License — TX | Field Ops | Due in 12 days | Open |
| Health Permit — Store 210 | West Region | Due in 24 days | Open |
| E&O Policy — Professional Liability | Finance | Due in 41 days | On hold |
RenewalTracker · Item Notification
3 renewals need your attention
- Business License — Store 123Overdue
- Microsoft 365 E36 days
- Contractor License — TX12 days
Trusted for 19+ years by teams managing renewals across organizations in every industry
The problem
Every new unit adds another set of licenses, leases and agreements.
- A franchise agreement renewal window was nearly missed
- Local business licenses and health permits are tracked differently at each unit
- A lease option date passed before anyone reviewed it
- Insurance certificates required by the franchisor were out of date
- Leadership can't see what is due across every unit
Franchisors set deadlines, landlords set others and every city sets its own. As the number of units grows, those dates become harder to keep straight.
The solution
A complete view of every unit. RenewalTracker centralizes each location's renewals and reminds the people who need to act.
Track franchise agreements
Agreement terms, renewal windows and notice deadlines for each unit.
Keep every location licensed
Business licenses, health permits and other local requirements, organized by unit.
Stay ahead of leases
Lease expirations, renewal options and notice dates, with early reminders.
Manage insurance and vendors
Required insurance and vendor contracts, tracked before they lapse or renew.
How it works
Add your agreements, licenses and leases
Import what you already track from a spreadsheet, or add items by hand. There is no IT project.
Set your reminder windows
Choose who's notified and how far in advance, down to the individual item.
Stay ahead, automatically
Get alerted well before anything lapses, expires or auto-renews, and see every open item in one dashboard.
Why franchise operators teams choose RenewalTracker
- Fast to deploy — live in under 60 minutes, with no IT project
- Affordable — plans from $49/month with unlimited items
- Secure by design — TLS encryption, MFA, SSO and role-based access
- Organized your way — group items by unit, brand or region
- Responsive support — setup assistance and ongoing support on every plan
Built for
- Multi-unit franchise owners
- Franchisors and support teams
- Restaurant franchise groups
- Service franchise operators
- Fitness and personal service franchises
- Operations and finance teams
Track nearly every renewal type
- Licenses
- Permits
- Certifications
- Subscriptions
- Agreements
- Contracts
- Payments
- Invoices
- Memberships
- Insurance policies
- Commitments
- Inspections
- Anything else with a renewal or expiration date
By what you track: License tracking · Permit tracking · Contract renewal tracking · Certification tracking · Everything you can track
Results
“RenewalTracker makes it simple to manage all the unique licensing criteria that our offices are subject to.”
4,000+ items100+ locations
Read the case study →“The system provides greater flexibility in how we sort information and allows us to look ahead, enabling a more proactive approach.”
25,000+ items600+ clients
Read the case study →“With RenewalTracker, we're doing the same task more efficiently with better results in about a quarter of the time it took before.”
3,100+ items500+ vehicles
Read the case study →Trusted by teams across a wide range of industries. See the industries we serve.
Everything you need
Intelligent notifications
Automatic email reminders to the right people, on your schedule.
Streamlined processes
Statuses, workflows and bulk actions for every renewal process.
Role-based access
Secure, user-specific permissions and view-only users.
Unlimited scale
Track an unlimited number of items, organized your way.
Customizable
Custom fields, labels, statuses and key dates.
Flexible for any business
Any recurring item, in any department or industry.
Centralized command
One place for every renewal and its documents.
Secure environment
TLS encryption, MFA, SSO, IP checks and secure access.
Custom forms
Build forms such as check requests, pre-filled from the item.
FAQ
Can we track every unit separately?
Yes. Organize items into Groups by unit, brand or region, and see everything due across the business or at one location.
Can each unit manager see only their location?
Yes. Role-based access lets you control what each person can see and change.
Can we track lease and franchise agreement dates?
Yes. Add key dates, such as renewal options and notice deadlines, in custom fields, and set reminders for each.
Can we attach the agreement to each item?
Yes. Attach the agreement, license or certificate to the item it belongs to.
Not ready for a trial?
Start with something free. No sales call, no credit card.
Free download
Templates and checklists
Excel trackers for renewals, contracts and certifications, plus printable checklists.
Get them free →Free self-check
How ready are your renewals?
Ten quick questions, a score out of 100 and where to start closing the gaps.
Take the assessment →Free calculator
What does manual tracking cost you?
Estimate the time and risk of tracking renewals in spreadsheets and calendars.
Run the numbers →Or get renewal tracking tips once a month by email.
Grow your units without growing your risk.
Plans from $49/month. Free 14-day trial.