License tracking software
License tracking software that keeps every license current
RenewalTracker is license tracking software: it keeps every business, professional and regulatory license in one dashboard, organized by location, state or person, and emails the right people automatically before each one expires.
- No credit card required
- Live in under 60 minutes
- Plans from $49/month
| Item | Group | Due | Status |
|---|---|---|---|
| Business License — Store 123 | East Region | Overdue 2 days | Open |
| Microsoft 365 E3 (48 seats) | IT | Due in 6 days | Remitted |
| Contractor License — TX | Field Ops | Due in 12 days | Open |
| Health Permit — Store 210 | West Region | Due in 24 days | Open |
| E&O Policy — Professional Liability | Finance | Due in 41 days | On hold |
RenewalTracker · Item Notification
3 renewals need your attention
- Business License — Store 123Overdue
- Microsoft 365 E36 days
- Contractor License — TX12 days
Trusted for 19+ years by teams managing renewals across organizations in every industry
What you can track
- Business and operating licenses
- State and local licenses
- Professional licenses for each person
- Contractor licenses
- Insurance producer and adjuster licenses
- Licenses for each office or location
- Registrations and recurring filings
- Renewal fees and check requests
You can also manage virtually any other business item with a renewal or expiration date.
Why it slips
Every license comes from a different authority, with its own date, fee and paperwork. Requirements vary by city, county and state, and some jurisdictions require credentials for each professional on top of the office license. Kept in spreadsheets, a license lapses the moment the one person who remembers is out.
How RenewalTracker handles it
One list for every jurisdiction
Organize licenses into Groups by state, location, region, client or employee, and record each one’s number, authority and requirements in custom fields and comments.
Reminders before each expiration
Automatic email reminders go to the people you choose, on the schedule you set for each license, with email logs as proof they were sent.
See what’s due next
The dashboard and calendar show what’s coming due in the next 15, 30 or 60 days, across every location.
Track each renewal’s status
Move each license from open to remitted to renewed, so everyone knows where it stands.
Send fees to accounting
Build a check request form, pre-filled with the due date and amount, attach the license and send it to accounts payable.
Keep the license on file
Attach the renewed license to its item, and mark recurring licenses so the next cycle is ready as soon as this one is done.
Customer results
“RenewalTracker makes it simple to manage all the unique licensing criteria that our offices are subject to.”
4,000+ items100+ locations
Read the case study →“They make it easy to manage licenses and contracts to always stay ahead.”
3,100+ items50 states
Read the case study →“RenewalTracker simplifies tracking all our client filings across every location.”
6,000+ items50 states
Read the case study →Trusted by teams across a wide range of industries. See the industries we serve.
By industry
Construction
Contractors track licenses, permits, insurance, crew certifications, equipment and fleet renewals across every job.
Learn more →Dental
Dental groups and practices track provider licenses, office permits, certifications and equipment agreements across locations.
Learn more →Financial Services
Banks, insurers, lenders and advisory firms track licenses, registrations, policies and vendor contracts across every state.
Learn more →Healthcare
Healthcare organizations manage clinician licenses, board certifications, accreditation renewals and maintenance agreements for critical equipment.
Learn more →Franchise Operators
Franchise owners and franchisors track franchise agreements, location licenses and permits, leases, insurance and vendor contracts.
Learn more →Retail
Retailers and multi-location chains track business licenses, supplier contracts and lease renewals with visibility across every store.
Learn more →FAQ
What is license tracking software?
License tracking software keeps every license your organization holds in one place, with its expiration date, owner and documents, and reminds the right people automatically before each license expires. RenewalTracker does this for business, professional and regulatory licenses alongside permits, certifications and contracts.
Can we track licenses in all 50 states?
Yes. Organize licenses into Groups by state, location or client. A financial services customer manages licensing renewals in all 50 states in RenewalTracker.
Can we track both individual and office licenses?
Yes. Track credentials for each professional and licenses for each office in the same system, organized by location, region or state.
Does RenewalTracker pay my renewal fees to states and other jurisdictions?
No. RenewalTracker manages your process so you can make timely payments to vendors and authorities. If you want help with the payment process itself, contact us about professional services.
Can we import our existing spreadsheet?
Yes. You can import items, contacts and reminders in bulk from Microsoft Excel, using templates that match your setup. Setup assistance is included if you want help moving your data over.
Can we manage several locations, departments or clients?
Yes. Organize items into Groups, such as locations, departments, states or clients, and give each person access to the Groups they work with.
Not ready for a trial?
Start with something free. No sales call, no credit card.
Free download
Templates and checklists
Excel trackers for renewals, contracts and certifications, plus printable checklists.
Get them free →Free self-check
How ready are your renewals?
Ten quick questions, a score out of 100 and where to start closing the gaps.
Take the assessment →Free calculator
What does manual tracking cost you?
Estimate the time and risk of tracking renewals in spreadsheets and calendars.
Run the numbers →Or get renewal tracking tips once a month by email.
Keep every license current, in every state.
Plans from $49/month. Free 14-day trial.