Renewal tracking for agriculture & food production
Keep every permit, certification and contract current
RenewalTracker helps farms, growers and food producers track facility permits, applicator licenses, food safety certifications, equipment registrations and supplier agreements, with automatic email reminders. You can also manage virtually any other business item with a renewal or expiration date.
- No credit card required
- Live in under 60 minutes
- Built for lean compliance teams
| Item | Group | Due | Status |
|---|---|---|---|
| Business License — Store 123 | East Region | Overdue 2 days | Open |
| Microsoft 365 E3 (48 seats) | IT | Due in 6 days | Remitted |
| Contractor License — TX | Field Ops | Due in 12 days | Open |
| Health Permit — Store 210 | West Region | Due in 24 days | Open |
| E&O Policy — Professional Liability | Finance | Due in 41 days | On hold |
RenewalTracker · Item Notification
3 renewals need your attention
- Business License — Store 123Overdue
- Microsoft 365 E36 days
- Contractor License — TX12 days
Trusted for 19+ years by teams managing renewals across organizations in every industry
The problem
Seasonal work makes it easy for year-round deadlines to slip.
- A pesticide applicator license expired during the busy season
- Food safety certification and audit dates depend on one person's calendar
- Facility, water and environmental permits are tracked in separate files
- Equipment and vehicle registrations came due unnoticed
- Buyer and supplier contracts renewed on terms nobody reviewed
When the season is busy, paperwork waits. A lapsed license, certification or permit can hold up a harvest, a shipment or a buyer relationship.
The solution
One place for every license, certification and contract. RenewalTracker reminds the right people before each deadline, whatever the season.
Track licenses and certifications
Applicator licenses, food safety certifications and required training, tracked per person.
Stay ahead of permits
Facility, water and environmental permits, organized by site.
Keep equipment registered
Vehicle and equipment registrations, inspections and service agreements.
Manage buyer and supplier contracts
Contract end dates, renewal options and certificates in one view.
How it works
Add your licenses, permits and contracts
Import what you already track from a spreadsheet, or add items by hand. There is no IT project.
Set your reminder windows
Choose who's notified and how far in advance, down to the individual item.
Stay ahead, automatically
Get alerted well before anything lapses, expires or auto-renews, and see every open item in one dashboard.
Why agriculture & food production teams choose RenewalTracker
- Fast to deploy — live in under 60 minutes, with no IT project
- Affordable — plans from $49/month with unlimited items
- Secure by design — TLS encryption, MFA, SSO and role-based access
- Organized your way — group items by farm, facility or crop
- Responsive support — setup assistance and ongoing support on every plan
Built for
- Farms and growers
- Food processors and packers
- Dairies and livestock operations
- Nurseries and greenhouses
- Agricultural cooperatives
- Food safety and operations managers
Track nearly every renewal type
- Licenses
- Permits
- Certifications
- Subscriptions
- Agreements
- Contracts
- Payments
- Invoices
- Memberships
- Insurance policies
- Commitments
- Inspections
- Anything else with a renewal or expiration date
By what you track: License tracking · Permit tracking · Contract renewal tracking · Certification tracking · Everything you can track
Results
“With RenewalTracker, we're doing the same task more efficiently with better results in about a quarter of the time it took before.”
3,100+ items500+ vehicles
Read the case study →“They make it easy to manage licenses and contracts to always stay ahead.”
3,100+ items50 states
Read the case study →“The system provides greater flexibility in how we sort information and allows us to look ahead, enabling a more proactive approach.”
25,000+ items600+ clients
Read the case study →Trusted by teams across a wide range of industries. See the industries we serve.
How Ed Bell Construction tracks permits, licenses and inspections →
Everything you need
Intelligent notifications
Automatic email reminders to the right people, on your schedule.
Streamlined processes
Statuses, workflows and bulk actions for every renewal process.
Role-based access
Secure, user-specific permissions and view-only users.
Unlimited scale
Track an unlimited number of items, organized your way.
Customizable
Custom fields, labels, statuses and key dates.
Flexible for any business
Any recurring item, in any department or industry.
Centralized command
One place for every renewal and its documents.
Secure environment
TLS encryption, MFA, SSO, IP checks and secure access.
Custom forms
Build forms such as check requests, pre-filled from the item.
FAQ
Can we track certifications for each employee?
Yes. Track each person's licenses and certifications with their own dates, documents and reminders.
Can we track several farms or facilities?
Yes. Organize items into Groups by farm, facility or region.
Can reminders go to seasonal staff?
Yes. You choose who is notified for each item, including view-only and notification-only users.
Is RenewalTracker a farm management system?
No. It works alongside your farm and food safety systems. RenewalTracker tracks renewal and expiration dates.
Not ready for a trial?
Start with something free. No sales call, no credit card.
Free download
Templates and checklists
Excel trackers for renewals, contracts and certifications, plus printable checklists.
Get them free →Free self-check
How ready are your renewals?
Ten quick questions, a score out of 100 and where to start closing the gaps.
Take the assessment →Free calculator
What does manual tracking cost you?
Estimate the time and risk of tracking renewals in spreadsheets and calendars.
Run the numbers →Or get renewal tracking tips once a month by email.
Keep the paperwork ready, whatever the season.
Plans from $49/month. Free 14-day trial.