Renewal tracking for automotive
Keep every dealership and shop legal to operate
RenewalTracker gives dealerships, repair shops and fleet operators one dashboard for dealer licenses, technician certifications, insurance and service contracts, with automatic email reminders before anything expires. You can also manage virtually any other business item with a renewal or expiration date.
- No credit card required
- Live in under 60 minutes
- Built for lean compliance teams
| Item | Group | Due | Status |
|---|---|---|---|
| Business License — Store 123 | East Region | Overdue 2 days | Open |
| Microsoft 365 E3 (48 seats) | IT | Due in 6 days | Remitted |
| Contractor License — TX | Field Ops | Due in 12 days | Open |
| Health Permit — Store 210 | West Region | Due in 24 days | Open |
| E&O Policy — Professional Liability | Finance | Due in 41 days | On hold |
RenewalTracker · Item Notification
3 renewals need your attention
- Business License — Store 123Overdue
- Microsoft 365 E36 days
- Contractor License — TX12 days
Trusted for 19+ years by teams managing renewals across organizations in every industry
The problem
Automotive businesses run on paperwork that expires on different dates.
- A dealer license or surety bond came due while the office manager was out
- Technician certifications are tracked in a spreadsheet only one person understands
- Garage liability coverage almost lapsed because the renewal notice went to the wrong inbox
- Equipment service agreements renewed automatically at a higher rate
- Each rooftop tracks renewals differently, so nobody can see the whole picture
A lapsed license, bond or policy can stop a sale or put a bay out of service. Tracking those dates by memory gets harder with every location, vehicle and technician you add.
The solution
One system for every license, policy and contract. RenewalTracker centralizes the renewals behind your sales floor, service bays and fleet, and emails the right people well before each deadline.
Track dealer and shop licenses
Dealer licenses, surety bonds, repair facility registrations and inspection station licenses, organized by location.
Keep technician certifications current
Track each technician's certifications with their own expiration dates and reminder schedule.
Stay on top of insurance
Garage liability, property and workers' compensation policies in one view, with the documents attached.
Manage service and vendor contracts
Equipment maintenance, software, waste removal and other agreements tracked before they auto-renew.
How it works
Add your licenses, certifications and contracts
Import what you already track from a spreadsheet, or add items by hand. There is no IT project.
Set your reminder windows
Choose who's notified and how far in advance, down to the individual item.
Stay ahead, automatically
Get alerted well before anything lapses, expires or auto-renews, and see every open item in one dashboard.
Why automotive teams choose RenewalTracker
- Fast to deploy — live in under 60 minutes, with no IT project
- Affordable — plans from $49/month with unlimited items
- Secure by design — TLS encryption, MFA, SSO and role-based access
- Organized your way — group items by rooftop, region or department
- Responsive support — setup assistance and ongoing support on every plan
Built for
- Franchised and independent dealerships
- Dealer groups
- Collision and repair shops
- Fleet operators
- Parts distributors
- Fleet and service managers
Track nearly every renewal type
- Licenses
- Permits
- Certifications
- Subscriptions
- Agreements
- Contracts
- Payments
- Invoices
- Memberships
- Insurance policies
- Commitments
- Inspections
- Anything else with a renewal or expiration date
By what you track: License tracking · Permit tracking · Contract renewal tracking · Certification tracking · Everything you can track
Results
“With RenewalTracker, we're doing the same task more efficiently with better results in about a quarter of the time it took before.”
3,100+ items500+ vehicles
Read the case study →“RenewalTracker makes it simple to manage all the unique licensing criteria that our offices are subject to.”
4,000+ items100+ locations
Read the case study →“We’re not missing renewals anymore. This is a big win and gives us a competitive advantage.”
2,700+ items140+ customers
Read the case study →Trusted by teams across a wide range of industries. See the industries we serve.
Everything you need
Intelligent notifications
Automatic email reminders to the right people, on your schedule.
Streamlined processes
Statuses, workflows and bulk actions for every renewal process.
Role-based access
Secure, user-specific permissions and view-only users.
Unlimited scale
Track an unlimited number of items, organized your way.
Customizable
Custom fields, labels, statuses and key dates.
Flexible for any business
Any recurring item, in any department or industry.
Centralized command
One place for every renewal and its documents.
Secure environment
TLS encryption, MFA, SSO, IP checks and secure access.
Custom forms
Build forms such as check requests, pre-filled from the item.
FAQ
Is RenewalTracker a dealer management system?
No. It works alongside your DMS or shop software. RenewalTracker tracks renewal and expiration dates and reminds the right people in time.
Can we track renewals by location?
Yes. Organize items into Groups by rooftop, region or department, and give each manager access to what they own.
Can we track vehicle registrations and inspections?
Yes. You can track registrations, inspections and permits for each vehicle or piece of equipment.
Can we keep the certificate with each renewal?
Yes. Attach the license, policy, certificate or contract to the item it belongs to.
Not ready for a trial?
Start with something free. No sales call, no credit card.
Free download
Templates and checklists
Excel trackers for renewals, contracts and certifications, plus printable checklists.
Get them free →Free self-check
How ready are your renewals?
Ten quick questions, a score out of 100 and where to start closing the gaps.
Take the assessment →Free calculator
What does manual tracking cost you?
Estimate the time and risk of tracking renewals in spreadsheets and calendars.
Run the numbers →Or get renewal tracking tips once a month by email.
Keep every rooftop, bay and vehicle ready for business.
Plans from $49/month. Free 14-day trial.