Renewal tracking for hospitality
Keep every property open, licensed and inspection-ready
RenewalTracker gives hotels, restaurants and hospitality groups one dashboard for liquor licenses, health permits, staff certifications and vendor contracts, with automatic email reminders before each deadline. You can also manage virtually any other business item with a renewal or expiration date.
- No credit card required
- Live in under 60 minutes
- Built for lean compliance teams
| Item | Group | Due | Status |
|---|---|---|---|
| Business License — Store 123 | East Region | Overdue 2 days | Open |
| Microsoft 365 E3 (48 seats) | IT | Due in 6 days | Remitted |
| Contractor License — TX | Field Ops | Due in 12 days | Open |
| Health Permit — Store 210 | West Region | Due in 24 days | Open |
| E&O Policy — Professional Liability | Finance | Due in 41 days | On hold |
RenewalTracker · Item Notification
3 renewals need your attention
- Business License — Store 123Overdue
- Microsoft 365 E36 days
- Contractor License — TX12 days
Trusted for 19+ years by teams managing renewals across organizations in every industry
The problem
Each property has its own permits, inspections, contracts and dates.
- A liquor license renewal was left to the last week
- A health permit or fire inspection date was missed during a manager change
- Food handler and alcohol server certificates expired without notice
- Linen, laundry or pest control contracts renewed automatically
- Head office can't see what is due across all properties
High staff turnover makes it easy for renewal knowledge to disappear. One missed license or inspection can interrupt service at a property.
The solution
Portfolio-wide visibility with property-level ownership. RenewalTracker keeps each date in one system, so local managers act on time and head office can see what is due.
Track licenses and permits
Liquor licenses, health permits, business licenses, pool permits and entertainment licenses, by property.
Stay ready for inspections
Fire, elevator, boiler and kitchen hood inspections tracked with their documents and due dates.
Keep staff certifications current
Food handler, alcohol server and safety certifications tracked for each team member.
Manage franchise and vendor agreements
Franchise agreements, insurance, brand requirements and service contracts tracked before they renew.
How it works
Add your licenses, permits and contracts
Import what you already track from a spreadsheet, or add items by hand. There is no IT project.
Set your reminder windows
Choose who's notified and how far in advance, down to the individual item.
Stay ahead, automatically
Get alerted well before anything lapses, expires or auto-renews, and see every open item in one dashboard.
Why hospitality teams choose RenewalTracker
- Fast to deploy — live in under 60 minutes, with no IT project
- Affordable — plans from $49/month with unlimited items
- Secure by design — TLS encryption, MFA, SSO and role-based access
- Organized your way — group items by property, brand or region
- Responsive support — setup assistance and ongoing support on every plan
Built for
- Hotels and resorts
- Hotel management companies
- Restaurant groups
- Franchise owners
- Bars and event venues
- Concession operators
Track nearly every renewal type
- Licenses
- Permits
- Certifications
- Subscriptions
- Agreements
- Contracts
- Payments
- Invoices
- Memberships
- Insurance policies
- Commitments
- Inspections
- Anything else with a renewal or expiration date
By what you track: License tracking · Permit tracking · Contract renewal tracking · Certification tracking · Everything you can track
Results
“RenewalTracker makes it simple to manage all the unique licensing criteria that our offices are subject to.”
4,000+ items100+ locations
Read the case study →“The system provides greater flexibility in how we sort information and allows us to look ahead, enabling a more proactive approach.”
25,000+ items600+ clients
Read the case study →“With RenewalTracker, we're doing the same task more efficiently with better results in about a quarter of the time it took before.”
3,100+ items500+ vehicles
Read the case study →Trusted by teams across a wide range of industries. See the industries we serve.
Everything you need
Intelligent notifications
Automatic email reminders to the right people, on your schedule.
Streamlined processes
Statuses, workflows and bulk actions for every renewal process.
Role-based access
Secure, user-specific permissions and view-only users.
Unlimited scale
Track an unlimited number of items, organized your way.
Customizable
Custom fields, labels, statuses and key dates.
Flexible for any business
Any recurring item, in any department or industry.
Centralized command
One place for every renewal and its documents.
Secure environment
TLS encryption, MFA, SSO, IP checks and secure access.
Custom forms
Build forms such as check requests, pre-filled from the item.
FAQ
Can we see all properties in one dashboard?
Yes. Group items by property, brand or region to see what is due across the portfolio or at one location.
Can each general manager see only their property?
Yes. Role-based access lets you control what each person can see and change.
Can we track staff certifications that expire?
Yes. Track each team member's certifications with their own dates and reminder schedule.
Is RenewalTracker a property management system?
No. It works alongside your PMS or point-of-sale system. RenewalTracker focuses on renewal and expiration dates.
Not ready for a trial?
Start with something free. No sales call, no credit card.
Free download
Templates and checklists
Excel trackers for renewals, contracts and certifications, plus printable checklists.
Get them free →Free self-check
How ready are your renewals?
Ten quick questions, a score out of 100 and where to start closing the gaps.
Take the assessment →Free calculator
What does manual tracking cost you?
Estimate the time and risk of tracking renewals in spreadsheets and calendars.
Run the numbers →Or get renewal tracking tips once a month by email.
Keep the doors open at every property.
Plans from $49/month. Free 14-day trial.