Renewal tracking for transportation & logistics
Keep every truck, driver and filing legal to run
RenewalTracker gives carriers, fleets and logistics companies one dashboard for operating authority, vehicle registrations, driver credentials, insurance and customer contracts, with automatic email reminders before each deadline. You can also manage virtually any other business item with a renewal or expiration date.
- No credit card required
- Live in under 60 minutes
- Built for lean compliance teams
| Item | Group | Due | Status |
|---|---|---|---|
| Business License — Store 123 | East Region | Overdue 2 days | Open |
| Microsoft 365 E3 (48 seats) | IT | Due in 6 days | Remitted |
| Contractor License — TX | Field Ops | Due in 12 days | Open |
| Health Permit — Store 210 | West Region | Due in 24 days | Open |
| E&O Policy — Professional Liability | Finance | Due in 41 days | On hold |
RenewalTracker · Item Notification
3 renewals need your attention
- Business License — Store 123Overdue
- Microsoft 365 E36 days
- Contractor License — TX12 days
Trusted for 19+ years by teams managing renewals across organizations in every industry
The problem
A fleet runs on hundreds of dates spread across vehicles, drivers and filings.
- A vehicle registration or annual inspection lapsed while the truck was on the road
- A driver's license or medical certificate expired before anyone noticed
- Operating authority, fuel tax and registration filings depend on one person's calendar
- Cargo or liability insurance came close to lapsing between renewals
- Customer and broker contracts renewed on terms nobody reviewed
An expired credential can take a driver or vehicle out of service. Tracking those dates by memory gets harder with every truck, terminal and driver you add.
The solution
One system for every vehicle, driver and filing. RenewalTracker brings each date together and emails the right people well before it is due.
Track vehicle registrations and inspections
Registrations, permits and annual inspections for each truck, trailer and piece of equipment.
Keep driver credentials current
Driver licenses, medical certificates, endorsements and required training, tracked per driver.
Stay ahead of filings
Operating authority, fuel tax, registration and other recurring filings, with reminders well before each due date.
Manage insurance and contracts
Cargo, liability and physical damage policies, plus customer, broker and vendor contracts, in one view.
How it works
Add your vehicles, drivers and filings
Import what you already track from a spreadsheet, or add items by hand. There is no IT project.
Set your reminder windows
Choose who's notified and how far in advance, down to the individual item.
Stay ahead, automatically
Get alerted well before anything lapses, expires or auto-renews, and see every open item in one dashboard.
Why transportation & logistics teams choose RenewalTracker
- Fast to deploy — live in under 60 minutes, with no IT project
- Affordable — plans from $49/month with unlimited items
- Secure by design — TLS encryption, MFA, SSO and role-based access
- Organized your way — group items by terminal, region or fleet
- Responsive support — setup assistance and ongoing support on every plan
Built for
- Trucking carriers
- Private fleets
- Logistics and freight companies
- Shipping and marine operators
- Airports and transportation authorities
- Fleet and safety managers
Track nearly every renewal type
- Licenses
- Permits
- Certifications
- Subscriptions
- Agreements
- Contracts
- Payments
- Invoices
- Memberships
- Insurance policies
- Commitments
- Inspections
- Anything else with a renewal or expiration date
By what you track: License tracking · Permit tracking · Contract renewal tracking · Certification tracking · Everything you can track
Results
“With RenewalTracker, we're doing the same task more efficiently with better results in about a quarter of the time it took before.”
3,100+ items500+ vehicles
Read the case study →“RenewalTracker makes it simple to manage all the unique licensing criteria that our offices are subject to.”
4,000+ items100+ locations
Read the case study →“The system provides greater flexibility in how we sort information and allows us to look ahead, enabling a more proactive approach.”
25,000+ items600+ clients
Read the case study →Trusted by teams across a wide range of industries. See the industries we serve.
Everything you need
Intelligent notifications
Automatic email reminders to the right people, on your schedule.
Streamlined processes
Statuses, workflows and bulk actions for every renewal process.
Role-based access
Secure, user-specific permissions and view-only users.
Unlimited scale
Track an unlimited number of items, organized your way.
Customizable
Custom fields, labels, statuses and key dates.
Flexible for any business
Any recurring item, in any department or industry.
Centralized command
One place for every renewal and its documents.
Secure environment
TLS encryption, MFA, SSO, IP checks and secure access.
Custom forms
Build forms such as check requests, pre-filled from the item.
FAQ
Is RenewalTracker a fleet management or ELD system?
No. It works alongside your fleet, telematics and dispatch software. RenewalTracker tracks renewal and expiration dates and reminds the right people in time.
Can we track credentials for every driver?
Yes. Track each driver's licenses, medical certificates and training with their own dates, documents and reminders.
Can we track each vehicle separately?
Yes. Track registrations, permits and inspections for each vehicle or trailer, organized by terminal or region.
Can we keep documents with each item?
Yes. Attach the registration, certificate, policy or contract to the item it belongs to.
Not ready for a trial?
Start with something free. No sales call, no credit card.
Free download
Templates and checklists
Excel trackers for renewals, contracts and certifications, plus printable checklists.
Get them free →Free self-check
How ready are your renewals?
Ten quick questions, a score out of 100 and where to start closing the gaps.
Take the assessment →Free calculator
What does manual tracking cost you?
Estimate the time and risk of tracking renewals in spreadsheets and calendars.
Run the numbers →Or get renewal tracking tips once a month by email.
Keep every truck, driver and filing ready to roll.
Plans from $49/month. Free 14-day trial.