Renewal tracking for construction
Never let an expired permit or certification stall a job site
RenewalTracker helps contractors and construction firms track trade licenses, permits, safety certifications, equipment inspections and vehicle registrations across every job site — with reminders before anything lapses. You can also manage virtually any other business item with a renewal or expiration date.
- No credit card required
- Live in under 60 minutes
- Built for lean compliance teams
| Item | Group | Due | Status |
|---|---|---|---|
| Business License — Store 123 | East Region | Overdue 2 days | Open |
| Microsoft 365 E3 (48 seats) | IT | Due in 6 days | Remitted |
| Contractor License — TX | Field Ops | Due in 12 days | Open |
| Health Permit — Store 210 | West Region | Due in 24 days | Open |
| E&O Policy — Professional Liability | Finance | Due in 41 days | On hold |
RenewalTracker · Item Notification
3 renewals need your attention
- Business License — Store 123Overdue
- Microsoft 365 E36 days
- Contractor License — TX12 days
Trusted for 19+ years by teams managing renewals across organizations in every industry
The problem
On a job site, one expired document can stop the work.
- Fleet vehicles and equipment ended up on the road uninspected or unregistered because nobody caught the date
- Inspections must happen before registration, so one late inspection delays everything behind it
- Crew certifications are tracked by whoever remembers — until an inspector or client asks for proof
- Permits for each site live in project folders nobody checks until work is about to start
- Insurance certificates and bonds expire mid-project
An expired permit or certification can halt work, trigger fines and put future bids at risk. Keeping your fleet and crews legal shouldn't depend on a spreadsheet.
The solution
One dashboard for every license, permit, inspection and registration — across every crew, vehicle and job site. RenewalTracker alerts the right people early enough to schedule inspections, file renewals and keep work moving.
Keep the fleet legal
Track inspections and registrations for every vehicle and piece of equipment, with alerts 60 days out so inspections happen before registration is due.
Track every license and permit
Trade and contractor licenses by state, plus permits by job site — each with its own owner and reminder schedule.
Keep crew certifications current
Assign safety and trade certifications to individual workers and get alerted well before they expire.
Stay covered
Track insurance certificates, bonds and equipment maintenance agreements alongside everything else.
How it works
Import your fleet and licenses
Copy vehicles, equipment, licenses and permits into our Excel import template — organized by site, region or department.
Set reminder windows
Choose who is alerted and when: the shop foreman, the office, the project manager.
Act before anything lapses
Schedule the inspection, renew the registration, attach the new document and mark it done.
Why construction teams choose RenewalTracker
- Built for small teams with big fleets — no dedicated compliance staff required
- Fast to deploy — live in under 60 minutes, no IT project
- Field-friendly access — notification-only and view-only users for supervisors and crews
- Affordable — plans from $49/month with unlimited items
- Multi-site and multi-state ready — organize by job site, region, state or division
Built for
- General contractors
- Heavy civil and highway contractors
- Specialty trade contractors
- Fleet and equipment managers
- Safety and compliance teams
Track nearly every renewal type
- Licenses
- Permits
- Certifications
- Subscriptions
- Agreements
- Contracts
- Payments
- Invoices
- Memberships
- Insurance policies
- Commitments
- Inspections
- Anything else with a renewal or expiration date
By what you track: License tracking · Permit tracking · Contract renewal tracking · Certification tracking · Everything you can track
Results
“With RenewalTracker, we're doing the same task more efficiently with better results in about a quarter of the time it took before.”
3,100+ items500+ vehicles
Read the case study →“RenewalTracker simplifies tracking all our client filings across every location.”
6,000+ items50 states
Read the case study →“RenewalTracker makes it simple to manage all the unique licensing criteria that our offices are subject to.”
4,000+ items100+ locations
Read the case study →Trusted by teams across a wide range of industries. See the industries we serve.
How Ed Bell Construction keeps 500+ fleet vehicles inspected and registered →
Everything you need
Intelligent notifications
Automatic email reminders to the right people, on your schedule.
Streamlined processes
Statuses, workflows and bulk actions for every renewal process.
Role-based access
Secure, user-specific permissions and view-only users.
Unlimited scale
Track an unlimited number of items, organized your way.
Customizable
Custom fields, labels, statuses and key dates.
Flexible for any business
Any recurring item, in any department or industry.
Centralized command
One place for every renewal and its documents.
Secure environment
TLS encryption, MFA, SSO, IP checks and secure access.
Custom forms
Build forms such as check requests, pre-filled from the item.
FAQ
Can RenewalTracker track vehicle and equipment inspections and registrations?
Yes. Track every vehicle and piece of equipment with its inspection and registration dates, and alert the right people in advance — Ed Bell Construction uses 60-day alerts so inspections are done before registration is due.
Can we track licenses and permits in multiple states and job sites?
Yes. Organize items into Groups by state, job site, region or division, with unlimited items in each.
Can field supervisors get reminders without full access?
Yes. Create notification-only or view-only users so supervisors and crew leads get reminders and see what they need without changing anything.
Does RenewalTracker file permits or pay fees for us?
No. RenewalTracker manages the process and reminders so your team files and pays on time. Contact us if you want help with the payment process itself.
Not ready for a trial?
Start with something free. No sales call, no credit card.
Free download
Templates and checklists
Excel trackers for renewals, contracts and certifications, plus printable checklists.
Get them free →Free self-check
How ready are your renewals?
Ten quick questions, a score out of 100 and where to start closing the gaps.
Take the assessment →Free calculator
What does manual tracking cost you?
Estimate the time and risk of tracking renewals in spreadsheets and calendars.
Run the numbers →Or get renewal tracking tips once a month by email.
Keep crews compliant and projects moving.
Plans from $49/month. Free 14-day trial.