Renewal tracking for energy & utilities
Keep every permit, certification and agreement current
RenewalTracker helps water, power and energy organizations track operator certifications, environmental permits, equipment inspections, easements and service contracts in one dashboard, with automatic email reminders. You can also manage virtually any other business item with a renewal or expiration date.
- No credit card required
- Live in under 60 minutes
- Built for lean compliance teams
| Item | Group | Due | Status |
|---|---|---|---|
| Business License — Store 123 | East Region | Overdue 2 days | Open |
| Microsoft 365 E3 (48 seats) | IT | Due in 6 days | Remitted |
| Contractor License — TX | Field Ops | Due in 12 days | Open |
| Health Permit — Store 210 | West Region | Due in 24 days | Open |
| E&O Policy — Professional Liability | Finance | Due in 41 days | On hold |
RenewalTracker · Item Notification
3 renewals need your attention
- Business License — Store 123Overdue
- Microsoft 365 E36 days
- Contractor License — TX12 days
Trusted for 19+ years by teams managing renewals across organizations in every industry
The problem
Utilities manage long-running obligations that come due on very different schedules.
- An operator certification expired before renewal hours were completed
- A permit renewal application deadline was found only weeks before it was due
- Equipment inspections and calibration dates are tracked in separate spreadsheets
- Easement, lease and right-of-way agreements are hard to find when questions come up
- Software and maintenance contracts renewed automatically
Many permits and agreements need months of preparation before they renew. Teams need to see those dates early enough to plan, budget and gather documents.
The solution
One view across operations, compliance and procurement. RenewalTracker tracks each deadline and reminds the right owner far enough ahead to act.
Keep operator certifications current
Track each operator's certifications, continuing education and renewal dates.
Stay ahead of permits
Environmental and operating permits, with reminders set early enough for renewal applications.
Track equipment and facilities
Inspections, calibrations and maintenance agreements, organized by plant, station or facility.
Manage agreements and contracts
Easements, leases, right-of-way agreements, insurance and vendor contracts in one place.
How it works
Add your certifications, permits and agreements
Import what you already track from a spreadsheet, or add items by hand. There is no IT project.
Set your reminder windows
Choose who's notified and how far in advance, down to the individual item.
Stay ahead, automatically
Get alerted well before anything lapses, expires or auto-renews, and see every open item in one dashboard.
Why energy & utilities teams choose RenewalTracker
- Fast to deploy — live in under 60 minutes, with no IT project
- Affordable — plans from $49/month with unlimited items
- Secure by design — TLS encryption, MFA, SSO and role-based access
- Organized your way — group items by plant, station, district or department
- Responsive support — setup assistance and ongoing support on every plan
Built for
- Water and wastewater utilities
- Electric utilities and cooperatives
- Renewable energy operators
- Oil and gas companies
- Public utility districts
- Compliance and operations teams
Track nearly every renewal type
- Licenses
- Permits
- Certifications
- Subscriptions
- Agreements
- Contracts
- Payments
- Invoices
- Memberships
- Insurance policies
- Commitments
- Inspections
- Anything else with a renewal or expiration date
By what you track: License tracking · Permit tracking · Contract renewal tracking · Certification tracking · Everything you can track
Results
“They make it easy to manage licenses and contracts to always stay ahead.”
3,100+ items50 states
Read the case study →“The system provides greater flexibility in how we sort information and allows us to look ahead, enabling a more proactive approach.”
25,000+ items600+ clients
Read the case study →“With RenewalTracker, we're doing the same task more efficiently with better results in about a quarter of the time it took before.”
3,100+ items500+ vehicles
Read the case study →Trusted by teams across a wide range of industries. See the industries we serve.
Everything you need
Intelligent notifications
Automatic email reminders to the right people, on your schedule.
Streamlined processes
Statuses, workflows and bulk actions for every renewal process.
Role-based access
Secure, user-specific permissions and view-only users.
Unlimited scale
Track an unlimited number of items, organized your way.
Customizable
Custom fields, labels, statuses and key dates.
Flexible for any business
Any recurring item, in any department or industry.
Centralized command
One place for every renewal and its documents.
Secure environment
TLS encryption, MFA, SSO, IP checks and secure access.
Custom forms
Build forms such as check requests, pre-filled from the item.
FAQ
Can we set reminders months in advance?
Yes. You set each item's reminder schedule, so a permit renewal can alert the right people many months before it is due.
Can we track certifications for every operator?
Yes. Track each person's certifications, with their own dates, documents and reminders.
Is RenewalTracker an asset management or maintenance system?
No. It works alongside those systems. RenewalTracker focuses on renewal and expiration dates and the people responsible for them.
Can we export our records?
Yes. You can export your items, contacts and reminders to Microsoft Excel at any time.
Not ready for a trial?
Start with something free. No sales call, no credit card.
Free download
Templates and checklists
Excel trackers for renewals, contracts and certifications, plus printable checklists.
Get them free →Free self-check
How ready are your renewals?
Ten quick questions, a score out of 100 and where to start closing the gaps.
Take the assessment →Free calculator
What does manual tracking cost you?
Estimate the time and risk of tracking renewals in spreadsheets and calendars.
Run the numbers →Or get renewal tracking tips once a month by email.
Give every permit and certification the lead time it needs.
Plans from $49/month. Free 14-day trial.