Renewal tracking for dental
Keep every provider license and office permit current — at every location
RenewalTracker helps dental practices, DSOs and healthcare organizations track provider licenses, DEA registrations, malpractice insurance, office permits and equipment agreements in one place. You can also manage virtually any other business item with a renewal or expiration date.
- No credit card required
- Live in under 60 minutes
- Built for lean compliance teams
| Item | Group | Due | Status |
|---|---|---|---|
| Business License — Store 123 | East Region | Overdue 2 days | Open |
| Microsoft 365 E3 (48 seats) | IT | Due in 6 days | Remitted |
| Contractor License — TX | Field Ops | Due in 12 days | Open |
| Health Permit — Store 210 | West Region | Due in 24 days | Open |
| E&O Policy — Professional Liability | Finance | Due in 41 days | On hold |
RenewalTracker · Item Notification
3 renewals need your attention
- Business License — Store 123Overdue
- Microsoft 365 E36 days
- Contractor License — TX12 days
Trusted for 19+ years by teams managing renewals across organizations in every industry
The problem
Patient care should never be interrupted by paperwork.
- Requirements differ by city, county and state — some require credentials for each professional on top of the office license
- A provider's license or DEA registration came within days of lapsing
- Renewed certificates were mailed to the wrong office and lost
- Accounting needs a check request for every license fee, assembled by hand
- Tracking lives across Excel and several different databases
With dozens of providers and locations, a single lapsed credential can disrupt patient care and trigger penalties. Your team needs one reliable system — not a patchwork of spreadsheets.
The solution
One system for every provider credential, office license and practice agreement — across every location and state. RenewalTracker shows what is due in 15, 30 and 60 days and reminds the right people automatically.
Track provider and office credentials
Provider licenses, DEA registrations and malpractice insurance per person, plus office licenses and permits per location.
Handle location-specific rules
Capture each jurisdiction’s requirements with custom fields, comments and contacts for the issuing city, county or state.
Route fees to accounting
Generate check requests pre-filled with the due date and amount, attach the license, and send them to AP.
Keep proof on file
Scan and attach each renewed certificate so it can be reissued if one is lost in the mail.
How it works
Import providers, offices and licenses
Copy everything into our Excel import template, organized by location, region or state.
Set statuses and reminders
Track each renewal from open to remitted to renewed, with reminders well ahead of each deadline.
Stay ahead at every office
See what is coming due in 15, 30 and 60 days across all locations at a glance.
Why dental teams choose RenewalTracker
- Proven at scale — 100+ dental offices across four states with no late penalties since 2014
- Fast to deploy — live in under 60 minutes, no IT project
- Secure by design — TLS encryption, MFA, SSO and role-based access
- Affordable — plans from $49/month with unlimited items
- Responsive support — a dedicated account representative on every plan
Built for
- Dental service organizations (DSOs)
- Multi-location dental and orthodontic practices
- Medical groups and clinics
- Practice operations and compliance managers
- Licensing and records teams
Track nearly every renewal type
- Licenses
- Permits
- Certifications
- Subscriptions
- Agreements
- Contracts
- Payments
- Invoices
- Memberships
- Insurance policies
- Commitments
- Inspections
- Anything else with a renewal or expiration date
By what you track: License tracking · Permit tracking · Contract renewal tracking · Certification tracking · Everything you can track
Results
“RenewalTracker makes it simple to manage all the unique licensing criteria that our offices are subject to.”
4,000+ items100+ locations
Read the case study →“RenewalTracker simplifies tracking all our client filings across every location.”
6,000+ items50 states
Read the case study →“The system provides greater flexibility in how we sort information and allows us to look ahead, enabling a more proactive approach.”
25,000+ items600+ clients
Read the case study →Trusted by teams across a wide range of industries. See the industries we serve.
Everything you need
Intelligent notifications
Automatic email reminders to the right people, on your schedule.
Streamlined processes
Statuses, workflows and bulk actions for every renewal process.
Role-based access
Secure, user-specific permissions and view-only users.
Unlimited scale
Track an unlimited number of items, organized your way.
Customizable
Custom fields, labels, statuses and key dates.
Flexible for any business
Any recurring item, in any department or industry.
Centralized command
One place for every renewal and its documents.
Secure environment
TLS encryption, MFA, SSO, IP checks and secure access.
Custom forms
Build forms such as check requests, pre-filled from the item.
FAQ
Can we track individual provider licenses and office licenses together?
Yes. Track credentials for each professional and licenses for each office in the same system, organized by location, region or state.
Can RenewalTracker create check requests for license fees?
Yes. Build a custom check request form that is pre-filled with the due date and amount, attach the license, and route it to accounting.
Is RenewalTracker a credentialing or payer-enrollment system?
No. RenewalTracker tracks renewal and expiration dates and makes sure the right people act in time. It does not verify credentials or handle payer enrollment.
How many locations can we manage?
As many as you need. Every plan includes unlimited items, organized into Groups such as locations, regions or states.
Not ready for a trial?
Start with something free. No sales call, no credit card.
Free download
Templates and checklists
Excel trackers for renewals, contracts and certifications, plus printable checklists.
Get them free →Free self-check
How ready are your renewals?
Ten quick questions, a score out of 100 and where to start closing the gaps.
Take the assessment →Free calculator
What does manual tracking cost you?
Estimate the time and risk of tracking renewals in spreadsheets and calendars.
Run the numbers →Or get renewal tracking tips once a month by email.
Keep every provider and office compliant.
Plans from $49/month. Free 14-day trial.