Permit tracking software
Permit tracking software for every site, vehicle and piece of equipment
RenewalTracker is permit tracking software: it keeps operating permits, inspections and registrations for every location, vehicle and piece of equipment in one dashboard, and emails the office and the field automatically before each one is due.
- No credit card required
- Live in under 60 minutes
- Plans from $49/month
| Item | Group | Due | Status |
|---|---|---|---|
| Business License — Store 123 | East Region | Overdue 2 days | Open |
| Microsoft 365 E3 (48 seats) | IT | Due in 6 days | Remitted |
| Contractor License — TX | Field Ops | Due in 12 days | Open |
| Health Permit — Store 210 | West Region | Due in 24 days | Open |
| E&O Policy — Professional Liability | Finance | Due in 41 days | On hold |
RenewalTracker · Item Notification
3 renewals need your attention
- Business License — Store 123Overdue
- Microsoft 365 E36 days
- Contractor License — TX12 days
Trusted for 19+ years by teams managing renewals across organizations in every industry
What you can track
- Operating and facility permits
- Environmental permits
- Fire, health and elevator inspections
- Vehicle registrations and inspections
- Equipment inspections and certificates
- Permits for each site or job
- Signage, food and alcohol permits
- Insurance and bonds tied to a permit
You can also manage virtually any other business item with a renewal or expiration date.
Why it slips
Permits are spread across sites, vehicles and equipment, and each one is issued on its own schedule. Some depend on another step first, such as an inspection before a registration. When the dates live in a spreadsheet, someone has to go and check every unit, and nobody is sure the list is complete.
How RenewalTracker handles it
Organized by site or unit
Group permits by location, job site, region or division, and track each vehicle or piece of equipment as its own item.
Reminders to the office and the field
Automatic email reminders go to the people you choose, and notification-only users let supervisors get reminders without changing anything.
Lead time where it matters
Set each permit’s reminder schedule, so a permit that needs an inspection first can alert your team 60 days ahead or more.
Every detail with the permit
Custom fields for permit numbers, issuing agencies and conditions, with the permit itself attached to its item.
Renew in bulk
Bulk renewals with field updates and configurable renewal frequencies keep recurring permits ready for their next cycle.
Know what you have
Search and report across every site to see what’s current, what’s due and what’s overdue.
Customer results
“With RenewalTracker, we're doing the same task more efficiently with better results in about a quarter of the time it took before.”
3,100+ items500+ vehicles
Read the case study →“RenewalTracker makes it simple to manage all the unique licensing criteria that our offices are subject to.”
4,000+ items100+ locations
Read the case study →“They make it easy to manage licenses and contracts to always stay ahead.”
3,100+ items50 states
Read the case study →Trusted by teams across a wide range of industries. See the industries we serve.
By industry
Construction
Contractors track licenses, permits, insurance, crew certifications, equipment and fleet renewals across every job.
Learn more →Energy & Utilities
Utilities and energy companies track operator certifications, environmental permits, equipment inspections, easements and service contracts.
Learn more →Environmental & Waste Services
Waste haulers and environmental service companies track facility permits, vehicle registrations, driver credentials, insurance and municipal contracts.
Learn more →Manufacturing
Manufacturers manage safety certifications, equipment maintenance agreements, supplier contracts and regulatory permits across plants.
Learn more →Hospitality
Hotels, restaurants and hospitality groups track health and liquor permits, staff certifications, franchise agreements and vendor contracts.
Learn more →Transportation & Logistics
Carriers, fleets and logistics companies track operating authority, vehicle registrations, driver credentials, insurance and customer contracts.
Learn more →FAQ
What is permit tracking software?
Permit tracking software keeps every permit, inspection and registration your organization needs in one place, with its due date, owner and documents, and reminds the right people automatically before each one lapses. RenewalTracker tracks permits alongside licenses, certifications and contracts.
Can we track permits for vehicles and equipment?
Yes. You can track registrations, inspections and permits for each vehicle or piece of equipment. Ed Bell Construction tracks inspections and registrations for its fleet of 500+ vehicles in RenewalTracker.
Can field supervisors get reminders without editing anything?
Yes. Notification-only and view-only users can receive reminders and see items without changing them.
Is RenewalTracker a permit application or building permit system?
No. It doesn’t apply for permits or connect to government permitting portals. RenewalTracker tracks the permits you hold and makes sure the right people renew them in time.
Can we import our existing spreadsheet?
Yes. You can import items, contacts and reminders in bulk from Microsoft Excel, using templates that match your setup. Setup assistance is included if you want help moving your data over.
Can we manage several locations, departments or clients?
Yes. Organize items into Groups, such as locations, departments, states or clients, and give each person access to the Groups they work with.
Not ready for a trial?
Start with something free. No sales call, no credit card.
Free download
Templates and checklists
Excel trackers for renewals, contracts and certifications, plus printable checklists.
Get them free →Free self-check
How ready are your renewals?
Ten quick questions, a score out of 100 and where to start closing the gaps.
Take the assessment →Free calculator
What does manual tracking cost you?
Estimate the time and risk of tracking renewals in spreadsheets and calendars.
Run the numbers →Or get renewal tracking tips once a month by email.
Keep every site, vehicle and machine permitted.
Plans from $49/month. Free 14-day trial.