Contract renewal tracking software
Contract renewal tracking software, without the CLM price
RenewalTracker is contract renewal tracking software: it keeps every signed contract in one dashboard with its key terms, end date and notice deadline, and emails the owner automatically in time to renew, renegotiate or cancel.
- No credit card required
- Live in under 60 minutes
- Plans from $49/month
| Item | Group | Due | Status |
|---|---|---|---|
| Business License — Store 123 | East Region | Overdue 2 days | Open |
| Microsoft 365 E3 (48 seats) | IT | Due in 6 days | Remitted |
| Contractor License — TX | Field Ops | Due in 12 days | Open |
| Health Permit — Store 210 | West Region | Due in 24 days | Open |
| E&O Policy — Professional Liability | Finance | Due in 41 days | On hold |
RenewalTracker · Item Notification
3 renewals need your attention
- Business License — Store 123Overdue
- Microsoft 365 E36 days
- Contractor License — TX12 days
Trusted for 19+ years by teams managing renewals across organizations in every industry
What you can track
- Vendor and supplier contracts
- Customer contracts and agreements
- Service and maintenance agreements
- Leases
- Software and SaaS subscriptions
- Support and warranty agreements
- Auto-renewing agreements
- Recurring payments and invoices
You can also manage virtually any other business item with a renewal or expiration date.
Why it slips
Most contracts don’t fail on their end date; they fail on their notice deadline. An auto-renewal clause can lock in another year, at a higher price, weeks before anyone notices. When contracts sit in shared drives and inboxes, nobody owns the date.
How RenewalTracker handles it
Key terms with each contract
Record notice periods, values, renewal terms and counterparties in custom fields, and attach the signed contract.
Reminders before the notice deadline
Set each contract’s reminders so its owner, and anyone they choose, hears about it with time to review.
Organized by owner
Group contracts by department, vendor or client, so each owner sees their own and leaders see all of them.
Share with customers
Resellers and service firms can give each customer a secure login to see their own agreements, plus email alerts.
Forecast what’s coming
Report on everything renewing in the next 90 days, by customer, vendor or department.
Track the whole cycle
Statuses, comments and bulk renewals show where each renewal stands and keep the next term ready.
Comparing it with CLM software?
CLM manages how contracts get created. RenewalTracker makes sure signed contracts don't get missed.
Customer results
“We’re not missing renewals anymore. This is a big win and gives us a competitive advantage.”
2,700+ items140+ customers
Read the case study →“They make it easy to manage licenses and contracts to always stay ahead.”
3,100+ items50 states
Read the case study →“The system provides greater flexibility in how we sort information and allows us to look ahead, enabling a more proactive approach.”
25,000+ items600+ clients
Read the case study →Trusted by teams across a wide range of industries. See the industries we serve.
By industry
IT Services
IT teams and MSPs track software licenses, SaaS subscriptions, staff certifications and vendor contracts in one dashboard.
Learn more →Professional & Business Services
Law firms, CPA practices, consultancies and agencies track professional licenses, continuing education and client agreements.
Learn more →Government
Municipal and public-sector agencies track business licenses, department certifications, vendor and service contracts and regulatory deadlines in one system.
Learn more →Real Estate
Brokerages and property managers track agent license renewals, continuing education, lease agreements and vendor contracts across properties.
Learn more →Telecommunications
Telecom and wireless companies track site leases, licenses, right-of-way permits, equipment contracts and insurance across their network.
Learn more →Financial Services
Banks, insurers, lenders and advisory firms track licenses, registrations, policies and vendor contracts across every state.
Learn more →FAQ
What is contract renewal tracking software?
Contract renewal tracking software keeps every signed contract in one place with its end date, notice deadline, owner and documents, and reminds the right people automatically before each deadline, so contracts are renewed, renegotiated or cancelled on purpose. RenewalTracker does this for vendor, customer and service contracts.
How is RenewalTracker different from contract lifecycle management (CLM) software?
RenewalTracker tracks contracts; it doesn't create them. Contract lifecycle management (CLM) suites manage how contracts get created, including drafting, redlining, approvals and e-signature, and they generally cost much more. RenewalTracker starts once a contract is signed: it keeps the contract with its key terms and details in custom fields, tracks the expiration date, and automatically emails the people involved in advance, so your team never misses a renewal or payment.
Can RenewalTracker work alongside a CLM system?
Yes. A team can use its CLM to create and sign contracts, then use RenewalTracker to track renewal dates and send reminders.
Is RenewalTracker an alternative if our CLM is too expensive or hard to use?
It can be, if what you mainly need is to track signed contracts and their renewal dates. Some of our customers came to RenewalTracker after finding a CLM too expensive or too difficult to use. If you rely on a CLM to draft, negotiate and sign contracts, RenewalTracker won't replace that.
Can our customers see their own contracts?
Yes. You can give each customer a secure login to view the status of their own items, and send them email alerts. SnowCap Technologies does this for its customers’ support and maintenance agreements.
Can we import our existing spreadsheet?
Yes. You can import items, contacts and reminders in bulk from Microsoft Excel, using templates that match your setup. Setup assistance is included if you want help moving your data over.
Not ready for a trial?
Start with something free. No sales call, no credit card.
Free download
Templates and checklists
Excel trackers for renewals, contracts and certifications, plus printable checklists.
Get them free →Free self-check
How ready are your renewals?
Ten quick questions, a score out of 100 and where to start closing the gaps.
Take the assessment →Free calculator
What does manual tracking cost you?
Estimate the time and risk of tracking renewals in spreadsheets and calendars.
Run the numbers →Or get renewal tracking tips once a month by email.
Decide every renewal on purpose.
Plans from $49/month. Free 14-day trial.