Renewal tracking for environmental & waste services
Keep every permit, truck and contract in good standing
RenewalTracker gives waste haulers and environmental service companies one dashboard for facility and hauling permits, vehicle registrations, driver credentials, insurance and municipal contracts, with automatic email reminders. You can also manage virtually any other business item with a renewal or expiration date.
- No credit card required
- Live in under 60 minutes
- Built for lean compliance teams
| Item | Group | Due | Status |
|---|---|---|---|
| Business License — Store 123 | East Region | Overdue 2 days | Open |
| Microsoft 365 E3 (48 seats) | IT | Due in 6 days | Remitted |
| Contractor License — TX | Field Ops | Due in 12 days | Open |
| Health Permit — Store 210 | West Region | Due in 24 days | Open |
| E&O Policy — Professional Liability | Finance | Due in 41 days | On hold |
RenewalTracker · Item Notification
3 renewals need your attention
- Business License — Store 123Overdue
- Microsoft 365 E36 days
- Contractor License — TX12 days
Trusted for 19+ years by teams managing renewals across organizations in every industry
The problem
Environmental services depend on permits and contracts in many jurisdictions.
- A hauling permit for one city came due while attention was on another
- Facility permit reports and renewals depend on one person's calendar
- Vehicle registrations and driver credentials are tracked in separate spreadsheets
- A municipal contract renewal window was nearly missed
- Insurance certificates requested by customers were out of date
Each city, county and state can have its own requirements and dates. As routes and facilities grow, those deadlines become harder to keep straight.
The solution
One system for permits, fleet and contracts. RenewalTracker keeps every date in one place and reminds the people responsible before anything lapses.
Track hauling and facility permits
Permits and licenses for each jurisdiction, facility and service line.
Keep the fleet compliant
Vehicle registrations, inspections and driver credentials, tracked per vehicle and driver.
Stay ahead of municipal contracts
Contract end dates, renewal options and reporting deadlines, with early reminders.
Keep insurance current
Policies and certificates of insurance, ready when customers or cities ask.
How it works
Add your permits, vehicles and contracts
Import what you already track from a spreadsheet, or add items by hand. There is no IT project.
Set your reminder windows
Choose who's notified and how far in advance, down to the individual item.
Stay ahead, automatically
Get alerted well before anything lapses, expires or auto-renews, and see every open item in one dashboard.
Why environmental & waste services teams choose RenewalTracker
- Fast to deploy — live in under 60 minutes, with no IT project
- Affordable — plans from $49/month with unlimited items
- Secure by design — TLS encryption, MFA, SSO and role-based access
- Organized your way — group items by facility, route, city or region
- Responsive support — setup assistance and ongoing support on every plan
Built for
- Waste and recycling haulers
- Transfer stations and landfills
- Environmental consulting firms
- Remediation contractors
- Portable toilet and roll-off operators
- Compliance and operations managers
Track nearly every renewal type
- Licenses
- Permits
- Certifications
- Subscriptions
- Agreements
- Contracts
- Payments
- Invoices
- Memberships
- Insurance policies
- Commitments
- Inspections
- Anything else with a renewal or expiration date
By what you track: License tracking · Permit tracking · Contract renewal tracking · Certification tracking · Everything you can track
Results
“With RenewalTracker, we're doing the same task more efficiently with better results in about a quarter of the time it took before.”
3,100+ items500+ vehicles
Read the case study →“They make it easy to manage licenses and contracts to always stay ahead.”
3,100+ items50 states
Read the case study →“The system provides greater flexibility in how we sort information and allows us to look ahead, enabling a more proactive approach.”
25,000+ items600+ clients
Read the case study →Trusted by teams across a wide range of industries. See the industries we serve.
How Ed Bell Construction tracks permits, licenses and inspections →
Everything you need
Intelligent notifications
Automatic email reminders to the right people, on your schedule.
Streamlined processes
Statuses, workflows and bulk actions for every renewal process.
Role-based access
Secure, user-specific permissions and view-only users.
Unlimited scale
Track an unlimited number of items, organized your way.
Customizable
Custom fields, labels, statuses and key dates.
Flexible for any business
Any recurring item, in any department or industry.
Centralized command
One place for every renewal and its documents.
Secure environment
TLS encryption, MFA, SSO, IP checks and secure access.
Custom forms
Build forms such as check requests, pre-filled from the item.
FAQ
Can we track permits in many jurisdictions?
Yes. Track each permit with its own jurisdiction, due date, documents and owner, organized however suits your business.
Can we track vehicles and drivers too?
Yes. Track registrations, inspections and driver credentials alongside your permits and contracts.
Can we track municipal contract dates?
Yes. Add key dates, such as renewal options and reporting deadlines, in custom fields, and set reminders for each.
Is there a limit on items?
No. Every plan includes unlimited items.
Not ready for a trial?
Start with something free. No sales call, no credit card.
Free download
Templates and checklists
Excel trackers for renewals, contracts and certifications, plus printable checklists.
Get them free →Free self-check
How ready are your renewals?
Ten quick questions, a score out of 100 and where to start closing the gaps.
Take the assessment →Free calculator
What does manual tracking cost you?
Estimate the time and risk of tracking renewals in spreadsheets and calendars.
Run the numbers →Or get renewal tracking tips once a month by email.
Keep every route, facility and contract in good standing.
Plans from $49/month. Free 14-day trial.