Track anything with a renewal or expiration date
RenewalTracker keeps every license, permit, certification, contract, subscription, insurance policy and virtually any other business item with a renewal or expiration date in one dashboard, and emails the right people automatically before each deadline. If it has a date, it belongs in RenewalTracker.
What buyers track most
License tracking software
Business, professional and state licenses in one dashboard, with reminders before each expires.
Learn more →Permit tracking software
Operating permits, inspections and registrations by site, vehicle and equipment, with reminders before each is due.
Learn more →Contract renewal tracking software
Signed vendor, customer and service contracts with notice dates and key terms, with reminders before each deadline.
Learn more →Certification tracking software
Employee certifications, credentials and training expirations, with reminders to the employee and manager.
Learn more →And everything else with a date
Insurance policies and certificates of insurance
Policies for your own organization or your clients, and the certificates you collect from vendors, subcontractors and tenants. An insurance and business management firm tracks 25,000+ policies and items in RenewalTracker.
Software and SaaS subscriptions
Software licenses and subscriptions with their owners, renewal dates and notice dates, so each one is reviewed before it renews.
Vehicle registrations and inspections
Registrations, inspections and permits for every vehicle and piece of equipment. Ed Bell Construction keeps its fleet of 500+ vehicles inspected and registered.
Support and maintenance agreements
Warranty, support and maintenance agreements, by customer or by vendor. SnowCap Technologies tracks them for 140+ customers.
Recurring filings and tax deadlines
One-off and recurring filings for your organization or your clients, marked recurring so the next cycle is ready as soon as one is done.
Your clients’ renewals
Service firms track renewals on behalf of their clients, organized by client, with reminders to their own team and to the client.
One place for every renewal type
- Licenses
- Permits
- Certifications
- Subscriptions
- Agreements
- Contracts
- Payments
- Invoices
- Memberships
- Insurance policies
- Commitments
- Inspections
- Anything else with a renewal or expiration date
Track it by location, department, state, client, vendor or employee: Groups organize items any way you need. See how each industry uses it →
Everything you need
Intelligent notifications
Automatic email reminders to the right people, on your schedule.
Streamlined processes
Statuses, workflows and bulk actions for every renewal process.
Role-based access
Secure, user-specific permissions and view-only users.
Unlimited scale
Track an unlimited number of items, organized your way.
Customizable
Custom fields, labels, statuses and key dates.
Flexible for any business
Any recurring item, in any department or industry.
Centralized command
One place for every renewal and its documents.
Secure environment
TLS encryption, MFA, SSO, IP checks and secure access.
Custom forms
Build forms such as check requests, pre-filled from the item.
FAQ
What can RenewalTracker track?
Virtually any business item with a renewal or expiration date: licenses, permits, certifications, contracts, subscriptions, insurance policies and certificates of insurance, inspections, registrations, memberships, payments and invoices. Each item has its own dates, owner, documents, custom fields and reminders.
What is RenewalTracker?
RenewalTracker is cloud-based renewal tracking software. It keeps every license, permit, certification, contract, subscription, insurance policy, recurring payment and virtually any other business item with a renewal or expiration date in one dashboard and sends automated email reminders before each deadline. It has served organizations since 2007 and is based in Overland Park, Kansas.
Can we manage several locations, departments or clients?
Yes. Organize items into Groups, such as locations, departments, states or clients, and give each person access to the Groups they work with.
Can we import our existing spreadsheet?
Yes. You can import items, contacts and reminders in bulk from Microsoft Excel, using templates that match your setup. Setup assistance is included if you want help moving your data over.
How much does RenewalTracker cost?
Plans start at $49 per month (Basic: 5 Groups, 3 full users, 3 view-only users) and $69 per month (Basic Plus: 10 Groups, 5 full users, 5 view-only users). Annual billing saves about 15% ($499 and $699 per year). Every plan tracks unlimited items. Larger tiers and custom quotes are available.
Not ready for a trial?
Start with something free. No sales call, no credit card.
Free download
Templates and checklists
Excel trackers for renewals, contracts and certifications, plus printable checklists.
Get them free →Free self-check
How ready are your renewals?
Ten quick questions, a score out of 100 and where to start closing the gaps.
Take the assessment →Free calculator
What does manual tracking cost you?
Estimate the time and risk of tracking renewals in spreadsheets and calendars.
Run the numbers →Or get renewal tracking tips once a month by email.
Whatever you renew, track it in one place
Plans from $49/month. Free 14-day trial.