Renewal tracking for security services
Keep every guard, license and contract current
RenewalTracker gives security companies one dashboard for company and guard licenses, firearm permits, training certificates, insurance and client contracts, with automatic email reminders before each deadline. You can also manage virtually any other business item with a renewal or expiration date.
- No credit card required
- Live in under 60 minutes
- Built for lean compliance teams
| Item | Group | Due | Status |
|---|---|---|---|
| Business License — Store 123 | East Region | Overdue 2 days | Open |
| Microsoft 365 E3 (48 seats) | IT | Due in 6 days | Remitted |
| Contractor License — TX | Field Ops | Due in 12 days | Open |
| Health Permit — Store 210 | West Region | Due in 24 days | Open |
| E&O Policy — Professional Liability | Finance | Due in 41 days | On hold |
RenewalTracker · Item Notification
3 renewals need your attention
- Business License — Store 123Overdue
- Microsoft 365 E36 days
- Contractor License — TX12 days
Trusted for 19+ years by teams managing renewals across organizations in every industry
The problem
Security work depends on licenses held by the company and by every officer.
- A guard's license expired before a scheduled post
- Firearm permits and training certificates are tracked in separate spreadsheets
- Company licenses in several states come due on different dates
- A client asked for current insurance certificates that were out of date
- Client contracts renewed on terms nobody reviewed
An expired license can keep an officer off a post or put a contract at risk. With many officers and frequent turnover, those dates change constantly.
The solution
One system for every officer and every license. RenewalTracker keeps each date in one place and reminds the right people before anything lapses.
Track guard licenses
Licenses for each officer, with their state, expiration date and reminders.
Keep permits and training current
Firearm permits, training certificates and other required credentials, tracked per person.
Stay licensed in every state
Company licenses, registrations and renewals for each state you work in.
Manage insurance and client contracts
Policies, certificates of insurance and client contracts, ready when clients ask.
How it works
Add your licenses, permits and contracts
Import what you already track from a spreadsheet, or add items by hand. There is no IT project.
Set your reminder windows
Choose who's notified and how far in advance, down to the individual item.
Stay ahead, automatically
Get alerted well before anything lapses, expires or auto-renews, and see every open item in one dashboard.
Why security services teams choose RenewalTracker
- Fast to deploy — live in under 60 minutes, with no IT project
- Affordable — plans from $49/month with unlimited items
- Secure by design — TLS encryption, MFA, SSO and role-based access
- Organized your way — group items by branch, state or client
- Responsive support — setup assistance and ongoing support on every plan
Built for
- Security guard companies
- Armed and unarmed security services
- Event security providers
- Alarm and monitoring companies
- Private investigation firms
- Licensing and HR teams
Track nearly every renewal type
- Licenses
- Permits
- Certifications
- Subscriptions
- Agreements
- Contracts
- Payments
- Invoices
- Memberships
- Insurance policies
- Commitments
- Inspections
- Anything else with a renewal or expiration date
By what you track: License tracking · Permit tracking · Contract renewal tracking · Certification tracking · Everything you can track
Results
“RenewalTracker makes it simple to manage all the unique licensing criteria that our offices are subject to.”
4,000+ items100+ locations
Read the case study →“They make it easy to manage licenses and contracts to always stay ahead.”
3,100+ items50 states
Read the case study →“We’re not missing renewals anymore. This is a big win and gives us a competitive advantage.”
2,700+ items140+ customers
Read the case study →Trusted by teams across a wide range of industries. See the industries we serve.
Everything you need
Intelligent notifications
Automatic email reminders to the right people, on your schedule.
Streamlined processes
Statuses, workflows and bulk actions for every renewal process.
Role-based access
Secure, user-specific permissions and view-only users.
Unlimited scale
Track an unlimited number of items, organized your way.
Customizable
Custom fields, labels, statuses and key dates.
Flexible for any business
Any recurring item, in any department or industry.
Centralized command
One place for every renewal and its documents.
Secure environment
TLS encryption, MFA, SSO, IP checks and secure access.
Custom forms
Build forms such as check requests, pre-filled from the item.
FAQ
Can we track licenses for every officer?
Yes. Track each officer's licenses, permits and training with their own dates, documents and reminders.
Can we track licenses in several states?
Yes. Track each license with its own state and due date, organized by branch or region.
Is RenewalTracker a scheduling or workforce management system?
No. It works alongside your scheduling and HR software. RenewalTracker tracks renewal and expiration dates.
Can managers see only their branch?
Yes. Role-based access lets you control what each person can see and change.
Not ready for a trial?
Start with something free. No sales call, no credit card.
Free download
Templates and checklists
Excel trackers for renewals, contracts and certifications, plus printable checklists.
Get them free →Free self-check
How ready are your renewals?
Ten quick questions, a score out of 100 and where to start closing the gaps.
Take the assessment →Free calculator
What does manual tracking cost you?
Estimate the time and risk of tracking renewals in spreadsheets and calendars.
Run the numbers →Or get renewal tracking tips once a month by email.
Keep every officer licensed and every post covered.
Plans from $49/month. Free 14-day trial.