Renewal tracking for retail
Every store, license and lease in one dashboard
RenewalTracker gives retailers and multi-location chains one place to track business licenses, permits, store leases and vendor contracts, with automatic email reminders before each deadline. You can also manage virtually any other business item with a renewal or expiration date.
- No credit card required
- Live in under 60 minutes
- Built for lean compliance teams
| Item | Group | Due | Status |
|---|---|---|---|
| Business License — Store 123 | East Region | Overdue 2 days | Open |
| Microsoft 365 E3 (48 seats) | IT | Due in 6 days | Remitted |
| Contractor License — TX | Field Ops | Due in 12 days | Open |
| Health Permit — Store 210 | West Region | Due in 24 days | Open |
| E&O Policy — Professional Liability | Finance | Due in 41 days | On hold |
RenewalTracker · Item Notification
3 renewals need your attention
- Business License — Store 123Overdue
- Microsoft 365 E36 days
- Contractor License — TX12 days
Trusted for 19+ years by teams managing renewals across organizations in every industry
The problem
Each new store adds more licenses, leases and contracts to track.
- A local business license expired because the notice went to a closed store address
- A lease option window passed before anyone reviewed it
- Tobacco, alcohol or food permits are tracked differently by each store
- Maintenance and service contracts renewed automatically across locations
- Leadership can't quickly see what is due in each region
Each jurisdiction has its own forms and dates. As the store count grows, spreadsheets and calendar reminders become harder to keep accurate.
The solution
A complete view of every location. RenewalTracker centralizes store-level renewals and sends reminders to the people who need to act.
Track licenses and permits by store
Business licenses, sales tax permits, signage permits and product-specific licenses, organized by location.
Stay ahead of lease dates
Track lease expirations, renewal options and notice deadlines early enough to negotiate.
Control vendor contracts
Supplier, maintenance, security and software agreements tracked before they renew.
Keep insurance current
Track policies and vendor certificates of insurance across every location.
How it works
Add your licenses, leases and contracts
Import what you already track from a spreadsheet, or add items by hand. There is no IT project.
Set your reminder windows
Choose who's notified and how far in advance, down to the individual item.
Stay ahead, automatically
Get alerted well before anything lapses, expires or auto-renews, and see every open item in one dashboard.
Why retail teams choose RenewalTracker
- Fast to deploy — live in under 60 minutes, with no IT project
- Affordable — plans from $49/month with unlimited items
- Secure by design — TLS encryption, MFA, SSO and role-based access
- Organized your way — group items by store, district or region
- Responsive support — setup assistance and ongoing support on every plan
Built for
- Multi-location retailers
- Franchise groups
- Convenience and grocery stores
- Specialty retail chains
- Real estate and lease teams
- Finance and operations teams
Track nearly every renewal type
- Licenses
- Permits
- Certifications
- Subscriptions
- Agreements
- Contracts
- Payments
- Invoices
- Memberships
- Insurance policies
- Commitments
- Inspections
- Anything else with a renewal or expiration date
By what you track: License tracking · Permit tracking · Contract renewal tracking · Certification tracking · Everything you can track
Results
“RenewalTracker makes it simple to manage all the unique licensing criteria that our offices are subject to.”
4,000+ items100+ locations
Read the case study →“The system provides greater flexibility in how we sort information and allows us to look ahead, enabling a more proactive approach.”
25,000+ items600+ clients
Read the case study →“We’re not missing renewals anymore. This is a big win and gives us a competitive advantage.”
2,700+ items140+ customers
Read the case study →Trusted by teams across a wide range of industries. See the industries we serve.
Everything you need
Intelligent notifications
Automatic email reminders to the right people, on your schedule.
Streamlined processes
Statuses, workflows and bulk actions for every renewal process.
Role-based access
Secure, user-specific permissions and view-only users.
Unlimited scale
Track an unlimited number of items, organized your way.
Customizable
Custom fields, labels, statuses and key dates.
Flexible for any business
Any recurring item, in any department or industry.
Centralized command
One place for every renewal and its documents.
Secure environment
TLS encryption, MFA, SSO, IP checks and secure access.
Custom forms
Build forms such as check requests, pre-filled from the item.
FAQ
Can we track licenses across many states?
Yes. Track each license with its own jurisdiction, due date, documents and owner.
Can we track lease option dates?
Yes. Add key dates in custom fields, and set reminders for expirations and notice deadlines.
Can store managers see only their location?
Yes. Role-based access lets you control what each person can see and change.
Is there a limit on locations or items?
No. Every plan includes unlimited items, organized into the Groups available on your plan.
Not ready for a trial?
Start with something free. No sales call, no credit card.
Free download
Templates and checklists
Excel trackers for renewals, contracts and certifications, plus printable checklists.
Get them free →Free self-check
How ready are your renewals?
Ten quick questions, a score out of 100 and where to start closing the gaps.
Take the assessment →Free calculator
What does manual tracking cost you?
Estimate the time and risk of tracking renewals in spreadsheets and calendars.
Run the numbers →Or get renewal tracking tips once a month by email.
Open new stores without adding new risk.
Plans from $49/month. Free 14-day trial.