Renewal tracking for pharmacy & life sciences
Keep every permit, registration and license in good standing
RenewalTracker helps pharmacies, laboratories and life sciences companies track facility permits, registrations, staff licenses, equipment calibrations and supplier agreements in one dashboard, with automatic email reminders. You can also manage virtually any other business item with a renewal or expiration date.
- No credit card required
- Live in under 60 minutes
- Built for lean compliance teams
| Item | Group | Due | Status |
|---|---|---|---|
| Business License — Store 123 | East Region | Overdue 2 days | Open |
| Microsoft 365 E3 (48 seats) | IT | Due in 6 days | Remitted |
| Contractor License — TX | Field Ops | Due in 12 days | Open |
| Health Permit — Store 210 | West Region | Due in 24 days | Open |
| E&O Policy — Professional Liability | Finance | Due in 41 days | On hold |
RenewalTracker · Item Notification
3 renewals need your attention
- Business License — Store 123Overdue
- Microsoft 365 E36 days
- Contractor License — TX12 days
Trusted for 19+ years by teams managing renewals across organizations in every industry
The problem
Regulated work depends on permits and credentials held by every site and every person.
- A pharmacy permit or controlled substance registration came close to expiring
- Pharmacist and technician licenses are tracked in separate spreadsheets
- Equipment calibration and certification dates were missed between audits
- Lab certifications and quality documents were hard to find when an auditor asked
- Supplier and service agreements renewed automatically
A lapsed permit, registration or license can stop dispensing, testing or production. Teams need to see those dates early enough to prepare renewals and documents.
The solution
One view across sites, staff and suppliers. RenewalTracker keeps each date in one place and reminds the right owner in time to act.
Track permits and registrations
Pharmacy permits, controlled substance registrations and facility licenses, organized by site and state.
Keep staff licenses current
Pharmacist and technician licenses, certifications and required training, tracked per person.
Stay on top of equipment
Calibration, certification and maintenance dates for instruments and equipment.
Manage quality and supplier documents
Lab certifications, supplier agreements and certificates kept with their expiration dates.
How it works
Add your permits, licenses and agreements
Import what you already track from a spreadsheet, or add items by hand. There is no IT project.
Set your reminder windows
Choose who's notified and how far in advance, down to the individual item.
Stay ahead, automatically
Get alerted well before anything lapses, expires or auto-renews, and see every open item in one dashboard.
Why pharmacy & life sciences teams choose RenewalTracker
- Fast to deploy — live in under 60 minutes, with no IT project
- Affordable — plans from $49/month with unlimited items
- Secure by design — TLS encryption, MFA, SSO and role-based access
- Organized your way — group items by site, state or department
- Responsive support — setup assistance and ongoing support on every plan
Built for
- Independent and chain pharmacies
- Specialty and compounding pharmacies
- Clinical and testing laboratories
- Biotech and pharmaceutical companies
- Medical device companies
- Quality and compliance teams
Track nearly every renewal type
- Licenses
- Permits
- Certifications
- Subscriptions
- Agreements
- Contracts
- Payments
- Invoices
- Memberships
- Insurance policies
- Commitments
- Inspections
- Anything else with a renewal or expiration date
By what you track: License tracking · Permit tracking · Contract renewal tracking · Certification tracking · Everything you can track
Results
“RenewalTracker makes it simple to manage all the unique licensing criteria that our offices are subject to.”
4,000+ items100+ locations
Read the case study →“They make it easy to manage licenses and contracts to always stay ahead.”
3,100+ items50 states
Read the case study →“With RenewalTracker, we're doing the same task more efficiently with better results in about a quarter of the time it took before.”
3,100+ items500+ vehicles
Read the case study →Trusted by teams across a wide range of industries. See the industries we serve.
Everything you need
Intelligent notifications
Automatic email reminders to the right people, on your schedule.
Streamlined processes
Statuses, workflows and bulk actions for every renewal process.
Role-based access
Secure, user-specific permissions and view-only users.
Unlimited scale
Track an unlimited number of items, organized your way.
Customizable
Custom fields, labels, statuses and key dates.
Flexible for any business
Any recurring item, in any department or industry.
Centralized command
One place for every renewal and its documents.
Secure environment
TLS encryption, MFA, SSO, IP checks and secure access.
Custom forms
Build forms such as check requests, pre-filled from the item.
FAQ
Does RenewalTracker store patient health information (PHI)?
No. RenewalTracker is built to track licenses, permits, contracts and other renewals, not patient records. It isn't designed to store protected health information, and we don't sign Business Associate Agreements. Customers should not store PHI in RenewalTracker; doing so is at their own risk. Healthcare organizations use RenewalTracker to manage provider licenses, facility permits, vendor contracts and other renewals without any patient data.
Can we track permits for several pharmacies or labs?
Yes. Track each site's permits and registrations, organized by location, region or state.
Can we track licenses for every pharmacist and technician?
Yes. Track each person's licenses and certifications with their own dates, documents and reminders.
Is RenewalTracker a quality management system?
No. It works alongside your quality and laboratory systems. RenewalTracker tracks renewal and expiration dates and reminds the people responsible.
Not ready for a trial?
Start with something free. No sales call, no credit card.
Free download
Templates and checklists
Excel trackers for renewals, contracts and certifications, plus printable checklists.
Get them free →Free self-check
How ready are your renewals?
Ten quick questions, a score out of 100 and where to start closing the gaps.
Take the assessment →Free calculator
What does manual tracking cost you?
Estimate the time and risk of tracking renewals in spreadsheets and calendars.
Run the numbers →Or get renewal tracking tips once a month by email.
Keep every site, license and registration ready for inspection.
Plans from $49/month. Free 14-day trial.