Renewal tracking for staffing agencies
Place workers with every credential current
RenewalTracker gives staffing agencies one dashboard for agency licenses, worker credentials, insurance and client contracts, with automatic email reminders before anything expires. You can also manage virtually any other business item with a renewal or expiration date.
- No credit card required
- Live in under 60 minutes
- Built for lean compliance teams
| Item | Group | Due | Status |
|---|---|---|---|
| Business License — Store 123 | East Region | Overdue 2 days | Open |
| Microsoft 365 E3 (48 seats) | IT | Due in 6 days | Remitted |
| Contractor License — TX | Field Ops | Due in 12 days | Open |
| Health Permit — Store 210 | West Region | Due in 24 days | Open |
| E&O Policy — Professional Liability | Finance | Due in 41 days | On hold |
RenewalTracker · Item Notification
3 renewals need your attention
- Business License — Store 123Overdue
- Microsoft 365 E36 days
- Contractor License — TX12 days
Trusted for 19+ years by teams managing renewals across organizations in every industry
The problem
Staffing depends on credentials held by every worker you place.
- A placed worker's license or certification expired during an assignment
- Background checks and required training are tracked in separate spreadsheets
- Agency licenses and registrations come due on different dates in each state
- A client asked for current insurance certificates that were out of date
- Client agreements renewed on terms nobody reviewed
An expired credential can end an assignment or put a client relationship at risk. With many workers and frequent turnover, those dates change constantly.
The solution
One system for every worker, client and license. RenewalTracker keeps each date in one place and reminds the right recruiter or manager in time.
Track worker credentials
Licenses, certifications, background checks and required training, tracked per worker.
Stay licensed in every state
Agency licenses and registrations, with reminders before each renewal.
Manage client contracts
Client agreements, renewal dates and terms in one view.
Keep insurance current
Policies and certificates of insurance, ready when clients ask.
How it works
Add your licenses, credentials and contracts
Import what you already track from a spreadsheet, or add items by hand. There is no IT project.
Set your reminder windows
Choose who's notified and how far in advance, down to the individual item.
Stay ahead, automatically
Get alerted well before anything lapses, expires or auto-renews, and see every open item in one dashboard.
Why staffing agencies teams choose RenewalTracker
- Fast to deploy — live in under 60 minutes, with no IT project
- Affordable — plans from $49/month with unlimited items
- Secure by design — TLS encryption, MFA, SSO and role-based access
- Organized your way — group items by branch, client or state
- Responsive support — setup assistance and ongoing support on every plan
Built for
- Healthcare staffing agencies
- Industrial and light industrial staffing
- IT and professional staffing
- Construction staffing
- Recruiting and placement firms
- Compliance and credentialing teams
Track nearly every renewal type
- Licenses
- Permits
- Certifications
- Subscriptions
- Agreements
- Contracts
- Payments
- Invoices
- Memberships
- Insurance policies
- Commitments
- Inspections
- Anything else with a renewal or expiration date
By what you track: License tracking · Permit tracking · Contract renewal tracking · Certification tracking · Everything you can track
Results
“RenewalTracker makes it simple to manage all the unique licensing criteria that our offices are subject to.”
4,000+ items100+ locations
Read the case study →“We’re not missing renewals anymore. This is a big win and gives us a competitive advantage.”
2,700+ items140+ customers
Read the case study →“The system provides greater flexibility in how we sort information and allows us to look ahead, enabling a more proactive approach.”
25,000+ items600+ clients
Read the case study →Trusted by teams across a wide range of industries. See the industries we serve.
Everything you need
Intelligent notifications
Automatic email reminders to the right people, on your schedule.
Streamlined processes
Statuses, workflows and bulk actions for every renewal process.
Role-based access
Secure, user-specific permissions and view-only users.
Unlimited scale
Track an unlimited number of items, organized your way.
Customizable
Custom fields, labels, statuses and key dates.
Flexible for any business
Any recurring item, in any department or industry.
Centralized command
One place for every renewal and its documents.
Secure environment
TLS encryption, MFA, SSO, IP checks and secure access.
Custom forms
Build forms such as check requests, pre-filled from the item.
FAQ
Can we track credentials for every worker?
Yes. Track each worker's licenses and certifications with their own dates, documents and reminders.
Can recruiters see only their own workers or clients?
Yes. Role-based access lets you control what each person can see and change.
Is RenewalTracker an applicant tracking system?
No. It works alongside your applicant tracking and payroll systems. RenewalTracker tracks renewal and expiration dates.
Is there a limit on workers or items?
No. Every plan includes unlimited items.
Not ready for a trial?
Start with something free. No sales call, no credit card.
Free download
Templates and checklists
Excel trackers for renewals, contracts and certifications, plus printable checklists.
Get them free →Free self-check
How ready are your renewals?
Ten quick questions, a score out of 100 and where to start closing the gaps.
Take the assessment →Free calculator
What does manual tracking cost you?
Estimate the time and risk of tracking renewals in spreadsheets and calendars.
Run the numbers →Or get renewal tracking tips once a month by email.
Keep every placement compliant from day one.
Plans from $49/month. Free 14-day trial.