Renewal tracking for government
One view of every contract, permit and certification
RenewalTracker helps cities, counties and public agencies track vendor contracts, staff certifications, permits and regulatory deadlines across departments, with automatic email reminders before each date. You can also manage virtually any other business item with a renewal or expiration date.
- No credit card required
- Live in under 60 minutes
- Built for lean compliance teams
| Item | Group | Due | Status |
|---|---|---|---|
| Business License — Store 123 | East Region | Overdue 2 days | Open |
| Microsoft 365 E3 (48 seats) | IT | Due in 6 days | Remitted |
| Contractor License — TX | Field Ops | Due in 12 days | Open |
| Health Permit — Store 210 | West Region | Due in 24 days | Open |
| E&O Policy — Professional Liability | Finance | Due in 41 days | On hold |
RenewalTracker · Item Notification
3 renewals need your attention
- Business License — Store 123Overdue
- Microsoft 365 E36 days
- Contractor License — TX12 days
Trusted for 19+ years by teams managing renewals across organizations in every industry
The problem
Public agencies have many deadlines and little room for a missed one.
- A vendor contract ended before the new procurement process had started
- Each department keeps its own spreadsheet of renewals
- A required staff certification lapsed without anyone being alerted
- Grant and regulatory reporting dates depend on one person remembering
- Staff turnover leaves nobody sure which agreements are still active
Procurement and approvals take time, so a renewal found late can leave very few options. Agencies need to see those dates early enough to plan and budget.
The solution
A shared system across departments. RenewalTracker gives your agency one place to track renewal dates, with early reminders that allow time for review, procurement and approval.
Track vendor and service contracts
See each contract's end date, key terms and owner, with reminders set early enough for procurement.
Keep staff certifications current
Track licenses and certifications for operators, inspectors, public safety and other staff.
Manage permits and regulatory dates
Facility permits, inspections, equipment certificates and regulatory filings in one place.
Stay on top of grants and insurance
Track grant reporting deadlines, insurance policies and vendor certificates of insurance.
How it works
Add your contracts, permits and certifications
Import what you already track from a spreadsheet, or add items by hand. There is no IT project.
Set your reminder windows
Choose who's notified and how far in advance, down to the individual item.
Stay ahead, automatically
Get alerted well before anything lapses, expires or auto-renews, and see every open item in one dashboard.
Why government teams choose RenewalTracker
- Fast to deploy — live in under 60 minutes, with no IT project
- Affordable — plans from $49/month with unlimited items
- Secure by design — TLS encryption, MFA, SSO and role-based access
- Organized your way — group items by department, facility or program
- Responsive support — setup assistance and ongoing support on every plan
Built for
- Cities and towns
- Counties
- State agencies
- Water, power and transit districts
- Public libraries
- Procurement and risk management teams
Track nearly every renewal type
- Licenses
- Permits
- Certifications
- Subscriptions
- Agreements
- Contracts
- Payments
- Invoices
- Memberships
- Insurance policies
- Commitments
- Inspections
- Anything else with a renewal or expiration date
By what you track: License tracking · Permit tracking · Contract renewal tracking · Certification tracking · Everything you can track
Results
“They make it easy to manage licenses and contracts to always stay ahead.”
3,100+ items50 states
Read the case study →“The system provides greater flexibility in how we sort information and allows us to look ahead, enabling a more proactive approach.”
25,000+ items600+ clients
Read the case study →“We’re not missing renewals anymore. This is a big win and gives us a competitive advantage.”
2,700+ items140+ customers
Read the case study →Trusted by teams across a wide range of industries. See the industries we serve.
Everything you need
Intelligent notifications
Automatic email reminders to the right people, on your schedule.
Streamlined processes
Statuses, workflows and bulk actions for every renewal process.
Role-based access
Secure, user-specific permissions and view-only users.
Unlimited scale
Track an unlimited number of items, organized your way.
Customizable
Custom fields, labels, statuses and key dates.
Flexible for any business
Any recurring item, in any department or industry.
Centralized command
One place for every renewal and its documents.
Secure environment
TLS encryption, MFA, SSO, IP checks and secure access.
Custom forms
Build forms such as check requests, pre-filled from the item.
FAQ
Can departments work separately in one account?
Yes. Organize items into Groups by department or facility, and use role-based access to control what each person can see and change.
Can we set reminders far in advance for procurement?
Yes. You set each item's reminder schedule, so a large contract can alert the right people many months before it ends.
Is RenewalTracker a contract management or procurement system?
No. It doesn't draft contracts or run bids. RenewalTracker tracks signed contracts and makes sure their dates aren't missed.
Can we export our records?
Yes. You can export your items, contacts and reminders to Microsoft Excel at any time.
Not ready for a trial?
Start with something free. No sales call, no credit card.
Free download
Templates and checklists
Excel trackers for renewals, contracts and certifications, plus printable checklists.
Get them free →Free self-check
How ready are your renewals?
Ten quick questions, a score out of 100 and where to start closing the gaps.
Take the assessment →Free calculator
What does manual tracking cost you?
Estimate the time and risk of tracking renewals in spreadsheets and calendars.
Run the numbers →Or get renewal tracking tips once a month by email.
Give every department one reliable view of what comes next.
Plans from $49/month. Free 14-day trial.