Renewal tracking for real estate
Keep agents licensed and properties covered
RenewalTracker helps brokerages and property managers track agent licenses, continuing education, leases, insurance and vendor contracts in one dashboard, with automatic email reminders before each deadline. You can also manage virtually any other business item with a renewal or expiration date.
- No credit card required
- Live in under 60 minutes
- Built for lean compliance teams
| Item | Group | Due | Status |
|---|---|---|---|
| Business License — Store 123 | East Region | Overdue 2 days | Open |
| Microsoft 365 E3 (48 seats) | IT | Due in 6 days | Remitted |
| Contractor License — TX | Field Ops | Due in 12 days | Open |
| Health Permit — Store 210 | West Region | Due in 24 days | Open |
| E&O Policy — Professional Liability | Finance | Due in 41 days | On hold |
RenewalTracker · Item Notification
3 renewals need your attention
- Business License — Store 123Overdue
- Microsoft 365 E36 days
- Contractor License — TX12 days
Trusted for 19+ years by teams managing renewals across organizations in every industry
The problem
Real estate teams manage dates across people, properties and states.
- An agent's license renewal or continuing education deadline came up too quickly
- Lease expiration and notice dates are spread across different files
- Property insurance or a vendor's certificate of insurance lapsed
- Landscaping, security or elevator contracts renewed automatically
- Property inspections and rental licenses vary by city
Missed dates can put transactions, income or coverage at risk. With many properties and agents, a shared calendar rarely shows who is responsible for what.
The solution
One system for your people and your portfolio. RenewalTracker tracks licenses, leases, policies and contracts, and reminds the right person in time.
Track agent licenses and education
License renewals and continuing education requirements, tracked per person and state.
Stay ahead of leases
Lease expirations, renewal options and notice dates tracked by property.
Keep coverage current
Property policies, E&O insurance and vendor certificates of insurance in one view.
Manage property contracts and permits
Service contracts, rental licenses and inspections organized by property.
How it works
Add your licenses, leases and contracts
Import what you already track from a spreadsheet, or add items by hand. There is no IT project.
Set your reminder windows
Choose who's notified and how far in advance, down to the individual item.
Stay ahead, automatically
Get alerted well before anything lapses, expires or auto-renews, and see every open item in one dashboard.
Why real estate teams choose RenewalTracker
- Fast to deploy — live in under 60 minutes, with no IT project
- Affordable — plans from $49/month with unlimited items
- Secure by design — TLS encryption, MFA, SSO and role-based access
- Organized your way — group items by office, property or portfolio
- Responsive support — setup assistance and ongoing support on every plan
Built for
- Real estate brokerages
- Property management companies
- REITs and owners
- Title and escrow companies
- Commercial real estate teams
- Multifamily operators
Track nearly every renewal type
- Licenses
- Permits
- Certifications
- Subscriptions
- Agreements
- Contracts
- Payments
- Invoices
- Memberships
- Insurance policies
- Commitments
- Inspections
- Anything else with a renewal or expiration date
By what you track: License tracking · Permit tracking · Contract renewal tracking · Certification tracking · Everything you can track
Results
“The system provides greater flexibility in how we sort information and allows us to look ahead, enabling a more proactive approach.”
25,000+ items600+ clients
Read the case study →“They make it easy to manage licenses and contracts to always stay ahead.”
3,100+ items50 states
Read the case study →“We’re not missing renewals anymore. This is a big win and gives us a competitive advantage.”
2,700+ items140+ customers
Read the case study →Trusted by teams across a wide range of industries. See the industries we serve.
Everything you need
Intelligent notifications
Automatic email reminders to the right people, on your schedule.
Streamlined processes
Statuses, workflows and bulk actions for every renewal process.
Role-based access
Secure, user-specific permissions and view-only users.
Unlimited scale
Track an unlimited number of items, organized your way.
Customizable
Custom fields, labels, statuses and key dates.
Flexible for any business
Any recurring item, in any department or industry.
Centralized command
One place for every renewal and its documents.
Secure environment
TLS encryption, MFA, SSO, IP checks and secure access.
Custom forms
Build forms such as check requests, pre-filled from the item.
FAQ
Can we track agent licenses in multiple states?
Yes. Track each agent's licenses with their own state, dates, documents and reminders.
Can we track lease dates and notice periods?
Yes. Add key dates in custom fields, and set reminders for each deadline.
Is RenewalTracker a property management system?
No. It doesn't collect rent or manage tenants. RenewalTracker tracks renewal and expiration dates alongside your existing systems.
Can we attach leases and insurance certificates?
Yes. Attach the document to the item it belongs to.
Not ready for a trial?
Start with something free. No sales call, no credit card.
Free download
Templates and checklists
Excel trackers for renewals, contracts and certifications, plus printable checklists.
Get them free →Free self-check
How ready are your renewals?
Ten quick questions, a score out of 100 and where to start closing the gaps.
Take the assessment →Free calculator
What does manual tracking cost you?
Estimate the time and risk of tracking renewals in spreadsheets and calendars.
Run the numbers →Or get renewal tracking tips once a month by email.
Keep every license, lease and policy current.
Plans from $49/month. Free 14-day trial.